Position Overview
We are seeking a highly organized and professional Executive Administrative Coordinator to support daily office operations and executive administrative needs within a small, fast-growing professional services environment. This role serves as the front line of the office - balancing front desk responsibilities, executive scheduling, and administrative coordination - while maintaining a polished, welcoming, and highly organized workplace.
The ideal candidate is proactive, dependable, detail-oriented, and comfortable handling confidential information with discretion. This position offers strong work–life balance, a supportive office culture, and opportunities for long-term growth.
Key Responsibilities
Office & Front Desk Operations
- Manage daily office and front desk operations
- Greet clients and guests with professionalism and warmth
- Answer, screen, and direct incoming calls and emails
- Maintain a clean, organized, and professional office environment
Executive & Administrative Support
- Coordinate schedules for executives, meetings, and conference rooms
- Assist with special projects and administrative initiatives
- Prepare correspondence, reports, and basic documentation as needed
- Handle sensitive and confidential information with discretion
Vendor & Office Coordination
- Liaise with outside vendors and service providers
- Order, track, and maintain office supplies and inventory
- Ensure office resources are well-stocked and functioning
General Administration
- Support day-to-day administrative needs across the office
- Anticipate needs and proactively address administrative priorities
- Perform additional duties as required to support office operations
Qualifications & Experience
Required
- High school diploma or equivalent
- 2+ years of experience in an administrative, executive assistant, or office support role
- Strong written and verbal communication skills
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- High level of organization, reliability, and punctuality
- Ability to multitask, manage time effectively, and prioritize competing demands
- Demonstrated discretion in handling confidential information
Preferred
- Bachelor’s degree
- Experience supporting executives or leadership teams
- Professional services or small-office environment experience
Ideal Candidate Profile
- Detail-oriented and highly organized
- Professional, approachable, and service-minded
- Proactive with a growth-oriented mindset
- Comfortable taking ownership of responsibilities
- Thrives in a collaborative, close-knit office environment
Compensation & Benefits
- Competitive compensation
- Comprehensive benefits package
- IRA with company match
- Health Savings Account (HSA) with employer contribution
- Two weeks of paid time off plus sick leave
- Stable schedule with excellent work–life balance
Why This Opportunity
- Professional, small-office environment with a strong team culture
- Trust-based workplace with clear expectations
- Opportunity to grow, learn new skills, and advance within the organization
- Long-term stability within a well-run, expanding firm