Executive Administrative Manager

Executive Administrative Manager

The Executive Administrative Manager is a key member of the Office of the General Counsel (OGC), reporting to the Senior Vice President and General Counsel, and providing direct support to the Deputy General Counsel. This role oversees and coordinates thedaily operations and administrative functions of the Office of the Senior Vice President and General Counsel.

Key responsibilities include managing complex scheduling and planning; coordinating internal and external communications; supervising administrative staff across both the University Park Campus (UPC) and Health Sciences Campus (HSC); overseeing purchasing and departmental personnel administration; and developing and implementing office procedures. The Executive Administrative Manager also leads special projects and ensures the maintenance and functionality of office facilities and equipment.

This position exercises discretion and independent judgment while providing high-level support to optimize executive efficiency. The role also contributes to both short- and long-term departmental planning, evaluates operational effectiveness, and implements process improvements as needed. This exempt position will require support after traditional business hours and occasionally on weekends.

Compensation: $129,000.00 - $150,000.00

Location: Los Angeles, CA (Downtown, Los Angeles)

In this role, the Executive Administrative Manager will:

• Provide administrative support to Senior Vice President and General Counsel, Deputy General Counsel and Office of General Counsel.
• Take point on supporting any hiring for non-attorney staff.
• Collaborate with the Senior Business Officer (SBO) and assist with the preparation of the annual budget.
• Collaborate with the Deputy General Counsel and Admin IT to manage the document management system.
• Facilitate communication between the Senior Vice President and General Counsel with trustees, senior officers, and other high-level stakeholders regarding confidential matters to ensure appropriate follow-up is completed.
• Triage issues and prioritize projects and questions that need to be addressed by the Senior Vice President and General Counsel, ensuring that all such matters are handled with the utmost discretion and sensitivity.
• Participate in business continuity planning.
• Take on Annual Performance Evaluations of non-attorney staff.
• Manage Special Projects.
• Perform other related responsibilities as requested and when necessary. The University reserves the right to add or change duties at any time.

Preferred Qualifications:

• Master's degree
• 10 years of experience
• Excellent communication and organizational skills to address, prioritize and coordinate multiple problems, issues and activities concurrently.
• Experience working for a high-level executive at a law firm or corporate environment.
• Exemplary interpersonal skills and ability to work effectively with individuals at all levels of an organization.
• Strong reputation for discretion, integrity, judgment, responsiveness, and common sense.

Minimum Qualifications:

• Bachelor's degree; Combined experience/education as substitute for minimum education
• 7 years
• Experience in managing administrative operations of a multi-faceted department.
• Thorough knowledge of management principles, executive and corporate protocol, and applicable laws/regulations.
• Demonstrated excellent written and oral communication skills.
• Demonstrated excellent interpersonal skills.

Please submit a cover letter and resume as part of your application.

The annual compensation range for this position is $129,000 - $150,000. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

The University of Southern California is an Equal Opportunity Employer

USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying.

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at uschr@usc.edu . Inquiries will be treated as confidential to the extent permitted by law.

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