Executive Administrator

About Us
Visa is a world leader in payments technology, facilitating transactions between consumers, merchants, financial institutions and government entities across more than 200 countries and territories, dedicated to uplifting everyone, everywhere by being the best way to pay and be paid.

At Visa, you'll have the opportunity to create impact at scale — tackling meaningful challenges, growing your skills and seeing your contributions impact lives around the world.

Join Visa and do work that matters – to you, to your community, and to the world. Progress starts with you.

Job Description

Visa’s Technology Organization is a collaborative community of problem solvers and innovators dedicated to reshaping the future of commerce.   We operate the world’s most sophisticated processing networks capable of handling more than 65k secure transactions a second across 80M merchants, 15k Financial Institutions, and billions of individuals.

CMS (Commercial and Money Movement Solutions) represents a key strategic growth area for Visa, as we seek to digitize commercial payments and money movement flows, supporting financial institutions, fintech's and fintech enablers, corporates and governments

The team is seeking an executive administrator to support the leadership team and oversee general office management responsibilities. This role reports to the Vice President of Technology.

Key Responsibilities:

• Manage complex calendars and schedules for team and individual meetings, teleconferences, off-sites, and other events, including room setup, catering, and logistics.
• Coordinate domestic and international travel arrangements for supported executives.
• Manage day-to-day administrative operations for the team and the Austin site for CMS.
• Partner closely with the SVP’s executive administrator and team colleagues to solve problems collaboratively and proactively.
• Prepare and submit expense reports using Concur.
• Support key team initiatives as a project coordinator, including updates to monthly strategy reports and new-hire training sessions.
• Adjust priorities and schedules quickly in response to last-minute changes.
• Develop and update presentations, spreadsheets, organizational charts, group lists, and other documents as needed.
• Provide backup support to the SVP’s executive administrator as needed.
• Track meeting action items and document key discussions.
• Maintain organizational structure presentations based on headcount reporting.
• Support hiring and onboarding activities, including securing workspace and equipment for new hires.

This is a hybrid position. Expectation of days in the office will be confirmed by your Hiring Manager. 

Qualifications

Basic Qualifications:

• Associate: Minimum of 6 months of work experience or a Bachelor's Degree

Preferred Qualifications:

• Associate: 2 or more years of work experience

• Bachelor's Degree
• 2 or more years of work experience
• 5+ years of administrative experience, preferably in a global public company or professional services firm.
• Highly collaborative, organized, and self-directed, with strong problem-solving skills, sound judgment under pressure, and the ability to anticipate needs, work across functions, and operate with minimal supervision.
• Exceptional judgment and discretion in handling confidential and material non-public information.
• Proficiency in Microsoft Office Suite, especially Outlook.
• Flexibility to (occasionally) modify working hours to support ET time zones.
• Excellent written and verbal communication skills.
• Exceptional speed and ability to complete tasks on short notice
• Strong attention to detail and a high standard of quality.
• Ability to manage multiple priorities and reprioritize quickly in a fast-paced environment.
• Experience supporting executives in a fast-paced, demanding corporate environment, with professionalism, discretion, and a proactive, solution-oriented approach.

U.S. Applicants Only

Work Hours

Varies upon the needs of the department.

Travel Requirements

This position requires travel 5-10% of the time.

Mental/Physical Requirements

This position will be performed in an office setting. The position will require the incumbent to sit and stand at a desk, communicate in person and by telephone, frequently operate standard office equipment, such as telephones and computers.

Visa is an EEO Employer