Executive Administrator for the CEO

Maddox Industrial Transformer

Battle Ground, WA

Apply

JOB DETAILS

SALARY

$90,000–$110,000 Per Year

SKILLS

Apple, Calendar Management, Communication Skills, Detail Oriented, Ecosystems, Electrical Transformer, Email Management/Administration, Entrepreneurship, Establish Priorities, File Maintenance, Follow Through, Leadership, Logistics, Manufacturing, Meeting Minutes, Operational Support, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Project Execution, Project/Program Coordination, Real Estate, Record Keeping, Telephone Skills, Travel Planning, Writing Skills

LOCATION

Battle Ground, WA

POSTED

3 days ago

About Maddox

Maddox is the nation's leading provider of electrical transformers to the commercial and industrial market, with primary locations in South Carolina, Washington State, Texas, Idaho, and Ohio. We have been recognized by Inc. Magazine as one of the fastest-growing companies in America for the past 8 years and counting.

Maddox was founded on Christian values, and we are serious about investing in the people, processes, and culture that make this a great place to work. We build real things, solve real problems, and expect professionalism, competence, and integrity from our team.

Discover more at:

About Maddox + You

We are seeking a highly capable, experienced Executive Administrator to provide direct, high-trust support to the CEO of a growing, multi-company organization spanning manufacturing, real estate, hospitality, and community initiatives.

This role is for an experienced EA who thrives close to executive decision-making and takes pride in protecting time, managing priorities, and ensuring disciplined execution. As EA, you will assist in day-to-day activities -reducing friction, increasing clarity, and lightening cognitive load to enable the CEO to remain focused on the highest-value work.

As a mid-sized, high-growth company, this position offers meaningful long-term career growth for the right person.
Core Responsibilities
Executive & Calendar Management

Own and manage a complex executive calendar across multiple companies and initiatives
Coordinate internal and external meetings, ensuring clear agendas, preparation, and follow-up
Proactively identify conflicts, capacity constraints, and priority trade-offs
Prepare daily and weekly briefing materials, agendas, and reminders

Communication & Gatekeeping

Serve as a trusted point of contact for senior leaders, partners, advisors, and select external stakeholders
Draft, review, and organize executive correspondence as directed - managing emails, calls, visitors (playing the role of liaison) and screening what goes to other leaders and what needs your attention (and when).
Screen and prioritize inbound communications with sound judgment
Track commitments, action items, and follow-through - meeting minutes, prep and follow up documents, key decisions/next steps, meeting agendas, and other key research and reports.

Travel, Meetings & Logistics

Coordinate travel, itineraries, and meeting logistics in coordination with our Corporate Travel team
Support planning and execution of leadership meetings, offsites, and key events

Operational & Project Support

Assist with light project coordination and execution across multiple operating companies
Organize and maintain files, records, and reference materials
Support special initiatives, research, and ad-hoc requests with discretion and urgency

Personal Support

Assist with a small number of personal scheduling or coordination tasks that directly impact executive availability and focus
Maintain strict confidentiality and professional boundaries at all times

More About You

You are calm, organized, and unflappable in complex environments
You have strong judgment and know what to escalate, what to handle independently, and what to decline
You take pride in being prepared, proactive, and reliable
You communicate clearly and professionally in writing and conversation
You are comfortable working in close proximity to senior leadership and sensitive information
You prefer disciplined systems over chaos and loose ends

Skills & Experience

3+ years of experience as an Executive Administrator to a senior executive - preferably a CEO in a large or mid-sized entrepreneurial, multi-entity environment.
Proven ability to manage complexity, competing priorities, and sensitive information in a fast-paced, evolving environment with a high attention to detail.
Exceptional organizational, written, and verbal communication skills
Strong judgment, discretion, and personal integrity,
High proficiency in various productivity software in the Apple / Google ecosystem
Ability to anticipate needs and operate with increasing autonomy; discerning what can be delegated, what and when to escalate to CEO.

This role is not intended for inexperienced candidates.
Basics

Full-time
In-office role based in Battle Ground, WA (not remote) but has flexibility for work-from-home during times when the CEO is out of office
Availability to travel; Depending on the candidate, this person may travel with the CEO at least once per month
With paid travel time and normal business hours, this role averages ~50 hours per week

Compensation & Benefits

Pay range: $90,000-$110,000 (wages and bonus)
Comprehensive full-time benefits package averaging $20,000+ per year (amount varies based on age, family size, and eligibility), including:
- Health & wellness benefits (insurance or cash-in-lieu options)
- Paid maternity and paternity leave
- 401(k) with 100% match up to 8% of wages
- Paid holidays, PTO, and family-life gifts
- Vision, dental, disability, life insurance, and other voluntary benefits

Pro Tip

We receive a high volume of applicants. If you want to stand out, include a few sentences telling us what specifically attracted you to this role and why you believe you would thrive supporting a CEO in this environment.

About the Company

Maddox Industrial Transformer

Resume Resources

Free Resume Templates Free Resume Builder