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EXECUTIVE ADMINISTRATOR

Frazer

Houston, TX

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JOB DETAILS
SALARY
$109,000–$144,000 Per Year
SKILLS
Administrative Skills, Alliance/Partner Management, Artificial Intelligence (AI), Audiovisual, Background Investigation, Best Practices, Board Meeting, Business Strategy, Calendar Management, Car Rentals, Catering Services, Communication Skills, Conference Management, Corporate Event Management, Data Collection, Decision Support, Dietary Management, Documentation, English Language, Establish Priorities, Executive Assistant Skills , Executive Relationships, Healthcare, Laptop PC, Leadership, Logistics, Manufacturing, Meeting Minutes, Operational Strategy, Operations, Operations Management, Organizational Development/Management, Performance Analysis, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Process Improvement, Project/Program Management, Research Skills, Safety/Work Safety, Smartphones, Spreadsheets, Strategic Planning, Support Documentation, Tablet PC, Time Management, Travel Planning, Writing Skills
LOCATION
Houston, TX
POSTED
1 day ago
Description

Do you thrive in high-level environments where precision, discretion, and proactive execution are not optional-but expected? Are you the person executives rely on to anticipate needs, manage complexity, and ensure nothing falls through the cracks? Do you naturally bring structure to competing priorities, sensitive communications, and fast-moving strategic initiatives? Are you at your best when operating independently-trusted to manage confidential matters, complex projects, and executive relationships with professionalism and sound judgment?

If thissounds like you, then we need to talk...

Frazer, a leading builder of emergency medical vehicles, is currently seeking an Executive Administrator to join our team. The Executive Administrator at Frazer reports to the C-Suite and provides high-level, multi-faceted administrative support to the CEO and President, ensuring the effective use of executive time and facilitating productive interactions with internal and external stakeholders. This role operates with a high degree of autonomy, discretion, and professionalism, independently initiating and implementing processes to manage complex projects, information, and people while supporting strategic priorities and organizational effectiveness.

This position is expected to actively live out Frazer Core Values while working with Frazer employees, vendors, and customers to help achieve team, department, and corporate goals. Responsible for learning and reinforcing safe and proper work procedures while actively following Frazer Safety programs and other policies outlined in the Employee Handbook.

What Does a Week in the Life of the Executive Administrator Look Like?
  1. Provides comprehensive administrative support to the CEO, President, and leadership team, including proactive calendar management, prioritization of meetings, coordination of competing demands, and ensuring the right internal stakeholders are present for each engagement.
  2. Plans, coordinates, and prepares materials for executive meetings, board meetings, and key business engagements, including agendas, presentations, and briefing documents. Captures real-time meeting notes and consolidates action items for distribution to attendees following each meeting.
  3. Tracks and follows up on action items assigned during leadership meetings, ensuring timely completion and accountability. Proactively surfaces overdue items to the appropriate owners.
  4. Manages travel arrangements for executive leadership, including hotels, rental cars, and itineraries. Coordinates travel logistics for leadership visiting the Houston facility.
  5. Coordinates end-to-end logistics for customer and vendor visits, including conference room setup, agendas, catering, and ensuring the appropriate internal team members are present. Serves as the primary on-site point of contact and represents the executive team for all visiting guests.
  6. Serves as a liaison between executive leadership and internal/external stakeholders, fostering positive and strategic relationships across all levels of the organization.
  7. Prepares facilities and conference rooms for meetings and company events, including arranging seating, AV equipment, and connectivity. Coordinates food and catering for internal meetings, customer visits, and company events, including managing reservations, dietary needs, and timing.
  8. Conducts research, data collection, and information gathering on behalf of the executives; prepares summaries, reports, and recommendations to support decision-making.
  9. Coordinates quarterly board meetings, including scheduling, logistics, preparation of materials, and documentation of formal meeting minutes.
  10. Independently manages special projects and initiatives, tracking milestones, deadlines, and deliverables to successful completion.
  11. Handles highly sensitive and confidential information with discretion, sound judgment, and professionalism.
  12. Anticipates executive needs and proactively resolves issues to ensure seamless daily operations and workflow efficiency.
  13. Utilize advanced technical and business expertise to support complex administrative, operational, and strategic functions.
  14. May direct, coordinate, or deploy support staff or other administrative resources as needed.
Secondary Duties:
  1. Assists with development and improvement of administrative processes, systems, and best practices to enhance efficiency and effectiveness.
  2. Supports internal communications initiatives and executive correspondence.
  3. Supports document organization and naming conventions across Google Shared Drives to ensure consistency and accessibility.
Other Duties:

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee in this role. Duties, responsibilities and activities may change at any time with or without notice. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required Education and Experience:
  • Bachelor's degree required
  • Minimum of 7 years of related executive administrative experience supporting C-suite leaders
  • Demonstrated ability to work autonomously on advanced, complex business or technical initiatives
  • Proven experience managing executive calendars, meetings, and complex travel arrangements
  • Advanced proficiency with office productivity tools and enterprise systems
Preferred Education and Experience:
  • Experience supporting both a CEO and President or multiple C-suite executives
  • Background in a corporate, manufacturing, or technical environment
  • Experience leading or coordinating administrative staff or resources
  • Exposure to board-level governance and executive reporting
  • Experience coordinating customer or vendor visits, including logistics, hospitality, and on-site hosting
What's it like to be a part of the Frazer Family?

Frazer is a fast-paced company that is creating some of the most innovative vehicles in the world. You'll find a unique team of individuals who continue to push the boundaries of what is possible in the Healthcare and EMS space. A diverse team, a great culture, and a positive work environment are just some of the things that make working at Frazer so rewarding.

What Kind of Employees Thrive at Frazer?

Frazer is a company with a diverse group of employees from all over the world. Frazer welcomes employees with all types of backgrounds, cultural and socio-economic backgrounds. If you are hard working, honest and drug-free, you will love working at Frazer.

Safety & Drug Policy

Employee health and safety is a priority here at Frazer. We're committed to providing a safe, secure and productive environment for our Frazer family.

To help with this, we perform thorough background checks during the hiring process for all candidates. Convictions will not disqualify you from employment at Frazer, but failure to tell us about it up front will. Also, Frazer has a zero tolerance drug use policy and you must pass a pre-employment drug screen. If you can't pass it, we're not the place for you.

A True Culture

Frazer is a company that relies on its core values and the drive of its people. With a focus on longevity and employee success, Frazer welcomes its employees to push the envelope and drive improvement across all aspects of the company. At Frazer, you can unleash your potential!

Employee Driven Benefits

At Frazer, we take pride in listening to what our employees want in benefits. With our "What You Want" committee, we've come up with a unique set of employee benefits and designed them around our culture.
  • Weekly paycheck, so you can shop every Friday!
  • Health Care Insurance
  • Dental Benefit options
  • 401k plan with a company match!
  • Disability Insurance
  • Paid Time Off that begins accruing your first day of employment
  • Eight paid company holidays and the ability to take time off during company shut down from Christmas to New Year's Day!
  • The "Company Kitchen" on site for lunch and snack choices
  • Flexible Work Schedules
  • Professional development and skills training
  • Free Life Skills Training such as financial wellness classes
How Performance is Evaluated

Communication and collaboration are key at Frazer and we encourage an environment filled with positive feedback and constructive criticism, to unleash your potential for real professional growth! We use things like self-evaluations, group reviews, and quarterly check-ins to help define a clear path to success. You will also have an opportunity to give feedback to peers to help them to grow in their roles as well.

Skills (to Pay the Bills)

Here's a list of a few competencies that the Executive Administrator at Frazer should have...
  • Executive-level professionalism and judgment
  • Advanced organizational and time management skills
  • Strategic thinking and problem-solving
  • High level of discretion and confidentiality
  • Strong written and verbal communication skills
  • Advanced proficiency in spreadsheet software (Excel, Google Sheets)
  • Familiarity with AI-powered tools and workflows
  • Ability to work autonomously in a fast-paced environment
  • Relationship building and stakeholder management
  • Project management and process improvement
  • Adaptability and resilience
  • Hospitality mindset; able to represent the executive team professionally with customers, vendors, and guests
Software Knowledge

Also, here are a few software packages that the Executive Administrator would eventually need to be versed in. Don't worry . . . we expect some on-the-job training.
  • Google G-Suite (Gmail, Documents, Drive, Spreadsheets, etc.)
  • UKG (HRIS)


Oh, and $alary

Of course, we didn't forget the salary... Frazer offers competitive pay and this role will start with a salary between $109,000 - $144,000 annually depending on education, certifications, and experience.

Work Schedule

The Executive Administrator will work Monday - Thursday 7:00 AM - 4:30 PM, Friday 7:00 AM - 11:00 AM. Occasional evening/weekend work may be needed. Work schedules may change to accommodate production needs.

Application Process

If this sounds like a great opportunity to you, visit our website www.FRAZERBILT.com to complete the following steps:
  1. Online application
  2. Resume and optional cover letter
  3. Culture Index Survey - as part of our process, please take this short survey (8-12 minutes to complete) on a computer, tablet, or laptop, not a smart phone. It does not always function properly on smart phones and is difficult to see. Also, please take the survey in your native/first language (there are multiple choices besides English in the drop down menu if needed).
  4. WOTC Questionnaire- Frazer participates in the Work Opportunity Tax Credit (WOTC) program, which is a federal program designed to encourage the hiring of members of certain demographic groups that typically have more difficulty securing and retaining employment. While this is optional, we encourage you to answer the following questions, completely and honestly, your answers will be kept confidential and will have no effect on your job opportunity or any benefits you or your family may be receiving.

Thanks again for your interest in Frazer. Should your skills and qualifications meet those of the position, we will contact you further. Please check your email for further application status updates.

We look forward to hearing from you!

About the Company

F

Frazer

Why Frazer?" We anticipate this question from prospective clients and the answer is short and simple: Experience, insight and accuracy. These three words define our value.

Since 1918, the relationships we have developed and maintained over the years have helped us become a leading independent accounting firm in the western U.S. and Pacific Rim. It's true that there are lots of experts in the world (including our own team members), but what you do with that expertise makes the difference. What we do with it is to create outstanding results for you.

If time is money, we work to save you both.

The fact that many of our professional staff and partners work inside specific industries is why we are experts. If you engage us, we hit the ground running and we are delighted to share some information with you about our areas of special expertise.

COMPANY SIZE
50 to 99 employees
INDUSTRY
Accounting and Auditing Services
FOUNDED
1918
WEBSITE
http://www.frazerllp.com/

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