Executive Administrator

Executive Administrator

Department: Human Resources
Reports To: Director of Human Resources
Location: Lincoln, Nebraska
Status: Full-Time, Exempt
Work Arrangement: 100% In-Office

Target Salary Range: $50,000 - $55,000 annually

About ECC

Electronic Contracting Company (ECC) is a leading technology systems integrator serving customers throughout the Midwest. For more than 40 years, we have delivered innovative technology solutions and exceptional service to our customers. We are committed to building a workplace where employees can thrive, grow professionally, and make a meaningful impact. ECC is proud to be recognized as a Lincoln Family-Friendly Workplace.

Position Summary

The Executive Administrator plays a key role in creating a positive experience for employees, visitors, customers, and company leadership. This position serves as the first point of contact for the Lincoln office while providing administrative support to executives, assisting with employee engagement initiatives, and helping ensure the office runs smoothly day-to-day.

This role is ideal for someone who enjoys helping others, building relationships, staying organized, and creating a welcoming environment. The successful candidate demonstrates exceptional customer service, professionalism, attention to detail, and a positive "can-do" attitude. They are proactive, resourceful, and take pride in making both employees and visitors feel valued and supported.

Essential Duties and Responsibilities

Executive & Administrative Support

• Provide administrative support to company executives and leadership team members.
• Assist with calendar management, meeting coordination, and scheduling.
• Prepare correspondence, presentations, reports, and other documents as needed.
• Coordinate meeting logistics, materials, and conference room reservations.
• Assist with special projects and administrative tasks assigned.
• Help executives stay organized and informed regarding priorities and commitments.

Reception & Customer Service

• Serve as the primary point of contact for visitors at the Lincoln office.
• Greet guests, customers, vendors, and applicants in a professional and welcoming manner.
• Answer and direct incoming phone calls for all company locations.
• Respond to general inquiries and connect callers with appropriate team members.
• Maintain a professional, organized, and inviting reception area.

Office Coordination

• Coordinate ordering and inventory of office supplies, snacks, beverages, and breakroom essentials.
• Monitor office inventory levels and replenish supplies as needed.
• Assist with maintaining clean, organized, and welcoming common areas.
• Coordinate deliveries and distribute incoming mail and packages.

Employee Engagement & Culture

• Partner with Human Resources to support employee engagement initiatives.
• Assist with planning and coordinating employee appreciation activities, celebrations, volunteer opportunities, and company events.
• Help execute employee recognition programs and culture-building activities.
• Support company communications related to employee events and engagement efforts.
• Serve as a positive ambassador of the company's culture and values.

Qualifications

Required

• High school diploma or equivalent.
• Minimum of 2-3 years of administrative, customer service, hospitality, office coordination, or related experience.
• Strong organizational and time management skills.
• Excellent verbal and written communication abilities.
• Proficiency with Microsoft Office applications.
• Ability to manage multiple priorities in a fast-paced environment.
• Professional demeanor and strong interpersonal skills.
• Ability to maintain confidentiality and exercise sound judgment.

Preferred

• Associate's degree or higher
• Experience supporting executives or senior leaders.
• Experience planning events or employee engagement activities.
• Experience working in a front-office or customer-facing role.

Key Competencies

The ideal candidate will be:

• Highly service-oriented and genuinely enjoys helping others.
• Known for creating positive experiences and building strong relationships.
• Organized, dependable, and detail-oriented.
• Proactive and willing to take initiative.
• Adaptable and comfortable wearing multiple hats.
• Professional yet approachable.
• Positive, optimistic, and solutions-focused.
• A strong team player who contributes to a welcoming and engaging workplace culture.

Physical Requirements

• Ability to sit, stand, and move throughout the office during the workday.
• Ability to occasionally lift and carry office supplies and event materials up to 25 pounds.

Why You'll Love Working at ECC

At ECC, we believe great people build great organizations. We're committed to creating an environment where employees feel supported, valued, and empowered to succeed both professionally and personally. We stand by and love our core values: Get it done, Be a voice not and echo, Lead by example, and Rise by lifting others.

ECC is proud to be a certified Family-Friendly Workplace. Our certification recognizes our commitment to supporting working families, fostering an inclusive workplace culture, and prioritizing employee well-being.

Benefits & Perks

• Flexible Time Off (FTO)
• Medical, Dental, and Vision Insurance
• Flexible Spending Account (FSA)
• Lifestyle Spending Account (LSA)
• 401(k) with Company Match
• Company-Paid Life Insurance
• Company-Paid Long-Term Disability Insurance
• Partially Paid Maternity Leave
• Employee Assistance Program (EAP)
• On-Site Fitness Center (Lincoln Office)
• Professional Development Opportunities
• Company-Sponsored Events and Team Building Activities
• Community Involvement and Volunteer Opportunities
• Business Casual Work Environment