Performs and oversees all administrative related services for Global Head, Quality Assurance and Executive VP, Supply Chain Management and staff. Position requires broad knowledge of corporate operations and policy. A high level of administrative support and advanced computer technology experience is required. Ability to multi-task is essential. Must operate with discretion and great latitude for independent judgment and initiative.
Provide general administrative support and organizational skills to the QA and SCM Leadership & team members, as needed
Responsible for the planning and coordination of meetings (on-site off-site) involving staff: schedule meetings, reserve conference rooms, preparation and distribution of meeting materials, coordinate audio visual equipment, and food needs; prepare and format documents into final form.
Effectively utilize travel and meeting policies and procedures to complete all aspects of travel: coordinate all aspects of team travel arrangements (domestic and international) and prepare travel itineraries; monitor and process travel or other expense reimbursement in a timely manner; and maintain calendar and monitor crucial due dates as required.
Process incoming and outgoing e-mail & maintain calendars bringing attention to crucial matters.
Comply with policies and procedures and manage project timelines to ensure on-time performance.
Draft and/or proof-read documents and presentations as needed utilizing a strong command of proper business writing and grammar.
Attend meetings, prepare and maintain meeting notes.
Manage data and prepare presentations as needed
Manage documents effectively from and to various software programs demonstrating a comfort level with various technologies and quickly learn technologies as necessary.
Maintain integrity of electronic document structure for the departments.
Manage payments/invoices from outside vendors
Handle general telephone/e-mail inquiries to department(s) and field/answer all routine and non-routine questions. Capable of identifying urgent activities.
Suggest and drive improvement processes when applicable.
Other duties as assigned
REQUIREMENTS
High School Diploma or GED required. Business school, Associate’s degree or equivalent is a plus.
8 years + experience in the Pharmaceutical industry preferred.
Proficient in MS Office Suite. Must be able to type 40-45 wpm.
Highly motivated and great attention to detail. Strong endurance to work under tight timelines and complex/changing situations.
Excellent written and oral communication skills. Broad level of interpersonal skills and flexibility. Excellent problem-solving skills.
Must have the ability to handle sensitive and confidential situations. A professional appearance and telephone manner is essential. Cultural sensitivity and ability to develop consensus within a multinational organization.
Numbers & Facts
Location
Princeton, NJ
Skills
Administrative Skillsunmatched
Audiovisualunmatched
Billingunmatched
Biotech and Pharmaceuticalunmatched
Business Writingunmatched
Calendar Managementunmatched
Communication Skillsunmatched
Corporate Policiesunmatched
Data Managementunmatched
Detail Orientedunmatched
Document Managementunmatched
Documentation Formatunmatched
High School Diplomaunmatched
Leadershipunmatched
Meeting Minutesunmatched
Microsoft Officeunmatched
Multitaskingunmatched
Organizational Skillsunmatched
Plan Meetingsunmatched
Presentation/Verbal Skillsunmatched
Problem Solving Skillsunmatched
Process Improvementunmatched
Project/Program Managementunmatched
Quality Assuranceunmatched
Reimbursementunmatched
Supply Chain Managementunmatched
Telephone Skillsunmatched
Time Managementunmatched
Travel Planningunmatched
Travel Policyunmatched
Writing Skillsunmatched
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