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Executive Administrator to the CEO

Emcor UK

Sterling, VA

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JOB DETAILS
SALARY
$85,000–$100,000 Per Year
SKILLS
Adobe Product Family, Biotech and Pharmaceutical, Budget Management, CAD/CAM (Computer-Aided Design/Computer-Aided Manufacturing), Calendar Management, Communication Skills, Conference Management, Construction, Electricity, Expense Reports, Fundraising, Furniture, Government, Head of Finance, Healthcare, Inventory Management, Leadership, Maintenance - Electrical, Manage Agenda, Marketing, Microsoft Excel, Microsoft PowerPoint, Microsoft Visio, Microsoft Word, Negotiation Skills, Office Management, Physical Demands, Plan Meetings, Procurement Management, Publications, Record Keeping, Teleconferencing, Time Management, Travel Planning, Value Engineering, Writing Skills
LOCATION
Sterling, VA
POSTED
Today
About Us

We are a full-scale electrical contracting company, providing preconstruction services through final- and post-project completion. For both new construction and renovation projects, we offer design-build/design-assist, value engineering, and CAD services, working with biotech, healthcare, commercial, transportation, and technology companies, as well as many government agencies.

Job Summary

Dynalectric DC is seeking to hire a dynamic and exceptional Executive Administrator to the CEO! This position will play a pivotal role in the company's organization, coordination, and maintenance.

Essential Duties & Responsibilities

  • Maintain all company business and master electrician licenses. Ensure they are kept current
  • Manage travel itineraries for the CEO/President, CFO, and other direct reports
  • Maintain executive's calendar, plan and schedule meetings, conferences, teleconferences, and vacations
  • Maintain and organize filing systems (CEO monthly financial updates)
  • Responsible for organizing company functions, meetings, and events to include location, menu and negotiating all fees for such events. (Foreman's Mtg, Christmas Party, Holiday Lunch, etc.)
  • Responsible for budget tracking for events
  • Assist Master Electrician with special requirements for permit process as needed
  • Handle correspondences, mail, and memos for CEO/President
  • Coordinate the registration of NECA events and trainings
  • Maintain office supplies, furniture, and equipment for CEO, CFO, and other senior leadership
  • Approve all required invoices
  • Create CEO Expense reports in Vista, including approval with ECS
  • Ensures confidentiality of sensitive information
  • Shares responsibility with the Office Manager for purchasing and distributing all sporting event tickets
  • Maintains records of publication, subscription, and memberships (i.e. NECA, Washington Building Journal)
  • Partner with the office manager on office supply inventory
  • Ordering company apparel to include T-shirts, jackets, and other clothing with logos for office and field staff
  • Prepare monthly agenda for the manager's meeting
  • Attend the manager's meeting monthly
  • Maintain employee service award process
  • Support executive leadership in customer and personnel gifts
  • Partner with Office Manager to ensure working area is professional
  • Maintain notary status
  • Coordinate all company charitable event participation, including golf tournaments and other fundraising initiatives
  • Maintain and update the company organizational chart in Visio, ensuring accuracy of reporting structure, titles, and personnel changes across all departments
  • Attend meetings, documents key discussions, and follows up on action items to ensure timely completion and accountability

#dyndc

Salary Range: $85,000 to $100,000

Qualifications

Proficient with Microsoft Excel, Microsoft Word, PowerPoint, Adobe, Bluebeam. Must be able to clearly and effectively communicate verbally and in writing.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or standing on a stool as necessary. This position requires the ability to occasionally lift office products and supplies, up to 30 pounds.

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Affirmative Action Policy

Please review our Affirmative Action Policy.

Notice to Prospective Employees

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.

About the Company

E

Emcor UK

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