Executive Aide

Job Summary

The College of Arts & Sciences Advisement Office is seeking a dedicated Executive Aide to support both our student population and our team of academic advisors. In this role, you will play a vital part in the day-to-day operations of the office, helping to ensure a welcoming and efficient environment for students and staff.

Key responsibilities include checking in students for appointments, welcoming visitors at the front desk, answering phone calls, and scheduling appointments with advisors. You will also communicate regularly with advisors, assist students with registration inquiries, and coordinate logistical arrangements for meetings. Additional duties involve maintaining meeting minutes, updating office materials, managing website content, purchasing supplies, and assisting with budget oversight. Other duties may be assigned as needed.

Knowledge, Skills, and Abilities

• Ability to work with variety of people and cultures
• Ability to communicate effectively, conceptualize, solve problems, make decisions, and accept responsibility
• Ability to meet deadlines and work effectively under pressure
• Strong organization skills
• Ability to use business English
• Ability to organize and prioritize multiple tasks required for own work and work of others

Required Qualifications

• High School diploma or GED plus three years secretarial office experience; or an equivalent combination of education and experience.

Preferred Qualifications

• Associate degree or higher preferred

Compensation & Benefits

• Job Family - Administrative Associate 2
• Market Range - 3 (Salary Schedules)
• For information on benefits please visit www.etsu.edu/human-resources/benefits/.

Application Instructions

• Non-exempt positions are only required to be posted for a minimum of five (5) calendar days. The closing date for this posting is subject to change without notice to applicants.

ETSU is an equal opportunity employer.

University Overview

East Tennessee State University (ETSU) is an institution with over 14,000 diverse students highly ranked graduate and undergraduate programs. Located in the Southern Appalachian Mountains of Northeast Tennessee, ETSU serves as a hub for community, discovery, and service. Aligned with the institution''s mission, we value efforts to engage in teaching, scholarship, creative activities, and service that involve community partners and address significant societal needs in our region and beyond. Recognized in 2024 as a Great College to Work For, recent strategic initiatives prioritize the institution's focus on community engagement.

Disclaimer: The Job Summary is intended to describe the general nature and level of work individuals perform in this classification. It is not intended to be a complete list of all responsibilities, duties, and skills required. Management reserves the right to revise the job or require different tasks to be performed as assigned to reflect changes in the position. Employees must be able to perform the position''s essential functions satisfactorily with or without reasonable accommodations.