Executive and Marketing Assistant

Role Overview

We are seeking a top-notch communicator that is detail-oriented and proactive for a key position in PamTen at our Princeton office. The Executive and Marketing Assistant is perfect for someone who enjoys the balance of high-level administration coordination and creative marketing execution. You will play a vital role in supporting our executive leadership as well as ensuring our brand voice remains professional and consistent across all digital platforms.

Key Responsibilities

Executive Support & Schedule Management:

• Strategic Scheduling: Act as the primary point of contact for internal and external meeting requests with company top executives, communicating effectively with clients, admins, and employees.
• Conflict Resolution: Perform daily calendar audits to identify and resolve conflicts.
• Priority Management: Exercise judgement to reschedule internal meetings in favor of high-priority external business development or client opportunities.
• Executive Support: Provide insightful research, document development, and data reconciliation for the company CEO.
• Assisting in Company Philanthropic Programs: Provide program support for the company's philanthropic initiatives and community programs by assisting with communications and logistics for charitable events and volunteer opportunities.
• Social Media Collaboration: Review social media posts written by the team for accuracy, tone, and industry relevance.
• Email Marketing: Coordinate, write, edit, and distribute internal and external marketing emails.
• Manage daily office operations, including printing, scanning, filing, and maintaining confidential documents.
• Prepare, organize, and maintain both digital and physical employee and business records.
• Handle incoming and outgoing mail, courier services, and general office correspondence.
• Coordinate office supply inventory, vendor communications, and procurement to ensure smooth office operations.
• Provide administrative support to executives and cross-functional teams, assisting with day-to-day operational needs.

Qualifications:

• Experience: 2 years' experience in administration support. Previous marketing experience (IT staffing or tech industry experience is a plus)
• Communication: Exceptional written and verbal communication skills are required. You must be able to clearly communicate and be adaptable to different writing and spoken styles based on the requirements of the task.
• Tech Savvy: A solid knowledge of Microsoft products (Outlook, Excel, PowerPoint) social media platforms, and AI tools.
• Reliability: Ability to work in our Princeton, NJ office on a full-time schedule.
• Adaptability: A self-starter who can pivot quickly between administrative tasks and creative marketing projects.

Why Join PamTen?

• Established Stability: Join a well-established leader in the IT Staffing and Solutions space with a proven track record of success and a strong local reputation.
• Path to Growth: For this support role, we are looking for a team member who wants to grow with us.
• Immediate Impact: As an immediate opening, you won't be stuck in a months-long interview cycle. We are ready to onboard and integrate you into our team right away.

Perks & Culture:

• Mentorship: Direct access to company leadership, providing a unique "behind the scenes” look at the IT staffing industry.
• Creative Freedom: We value your voice! You will have the opportunity to suggest topics, influence our brand narrative,