CONFIDENTIAL EXECUTIVE ASSISTANT OPPORTUNITY (Search conducted on behalf of a privately held organization – details confidential)
Role Overview
We are conducting a confidential search for a high-level Executive Assistant supporting senior leadership within a dynamic, fast-paced organization. This is a key, trust-based role providing both business and select personal support to a senior executive team member.
This position is best suited for an experienced EA who operates as a true partner in managing priorities, streamlining operations, and ensuring seamless day-to-day execution across a complex and evolving schedule.
What You’ll Be Responsible For Executive Support
Manage a complex, high-volume calendar with shifting business priorities
Coordinate domestic and international travel with a focus on efficiency and executive performance
Prepare meeting materials, track follow-ups, and ensure alignment on key priorities
Act as a proactive partner in managing daily workflow, commitments, and scheduling conflicts
Anticipate needs and provide thoughtful solutions before issues arise
Travel Coordination
Own end-to-end travel planning for domestic and global itineraries
Balance efficiency, timing, and comfort while ensuring seamless execution
Adjust plans quickly in response to changing priorities
Personal & Administrative Support (limited but important component)
Support select personal administrative tasks such as expense tracking and bill coordination
Maintain organization across key personal and business-related documentation
Coordinate with vendors or service providers as needed for select household-related matters
Ensure systems and records are well-organized and easily accessible
What We’re Looking For
Proven experience supporting senior executives in high-performance environments
Strong tenure in previous roles (stability is important)
Exceptional organizational skills with mastery of complex scheduling and logistics
High emotional intelligence and ability to read priorities and nuance
Strong written and verbal communication skills with polished executive presence
Ability to work independently, take initiative, and operate with limited direction
Discretion, maturity, and sound judgment in handling sensitive information
Comfortable managing both business and limited personal support responsibilities
Tech-savvy (Microsoft Office Suite required; experience with tools such as Adobe Acrobat or Canva a plus)