Executive and Program Associate

• Responsible for keeping Museum Director’s schedule and reminders
• Schedule meetings and distribute notices
• Attend meetings with Museum Director
• Assist Museum Director with administrative duties
• Occasionally attend Development & Board events

• Serve as Board Liaison, including
  • Board correspondence
  • Distribute board packets
  • Schedule Board and committee meetings, notices, reminders and facilitate web meetings
  • Produce meeting agendas and minutes
  • Field inquiries and requests from board members
  • Maintain the Board Calendar

• Responsibilities include:
  • Assist Program Team, Director of Education and Curator as needed
  • Open and close Museum grounds and check on volunteers daily
  • Keep office calendar and communicate with administrative staff to keep all apprised of museum activities
  • Compose and distribute minutes for staff meetings
  • Maintain Museum annual calendar
  • Special ordering of supplies/materials for the Program Team

• Bachelor’s degree or equivalent and at least 1 year related experience
• Demonstrated ability to provide quality customer service
• Highly organized and detail-oriented, flexible and collaborative with an ability to prioritize and manage multiple tasks
• Excellent written and oral communication skills
• Attention to detail
• Possess a positive, collaborative attitude
• Ability to be diplomatic and have an awareness of appropriate workplace interactions
• Ability to anticipate the needs of others by becoming deeply familiar with the Museum and its operations
• Through understanding of sensitivity to guests, volunteers and staff
• Proficiency in Microsoft Office suite, including Excel, Word and Power Point

• Previous experience as a Personal Assistant or in Museum Programming
• Previous experience working with Volunteers
• Knowledge of New Mexico History
• Familiarity with Santa Fe and Northern New Mexico History and Culture
• Bilingual (English/Spanish)

• Ability to work with supervisor to prioritize objectives
• Excellent and open communicator; ability to write and speak clearly and effectively to deliver consistent messaging to guests, staff and volunteers
• Ability to work independently and in a timely manner
• Ability to maintain regular and timely attendance
• Contribute to values-based culture and demonstrate adherence to the highest ethical standards
• Ability to help guests and volunteers feel warmly welcomed and heard
• Able to climb stairs, carry and lift 30 pounds stand and sit for extended periods of time
• Ability to work in dusty environments and outdoors
• Ability to comply with and adhere to all internal procedures, processes and policies, as well as Las Golondrinas’ core values and mission
• Able to work a non-traditional schedule including weekends, evenings and nights

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