Executive Assistance to CEO New York, New York 10175 United States (Onsite) 12+ Months Web Cam Interview $35-$40/Hr on W2 ROLES AND RESPONSIBILITIES: CEO Executive Support - Serves as the "gatekeeper " for internal and external constituencies, consulting with the CEO as needed and using discretion to determine appropriate courses of action.
- Schedules and manages a calendar of calls, videoconferences, and in-person meetings, ensuring efficient use of the CEO's time.
- Maintains the CEO's contacts in Outlook.
- Works closely and effectively with the CEO to keep them well-informed of upcoming commitments and responsibilities, including providing preparatory materials in advance of meetings.
- Maintains tasks and deliverables in Asana related to CEO meetings, activities, and follow-ups.
- Arranges frequent travel, including transportation and lodging, and ensures necessary preparatory materials are obtained in advance.
- Coordinates semiweekly executive team meetings, soliciting agenda items and disseminating agendas and materials in advance.
- Drafts written and email correspondence on behalf of the CEO.
- Completes special projects as requested by the CEO, which may involve research, analysis, document formatting, and recommendations for action.
- Creates PowerPoint presentations as needed.
- Prepares annual department budgets for the Office of the CEO and monitors expenditures, reporting variances as needed.
- Initiates and executes contracts in Salesforce; coordinates payments to consultants and vendors as approved by the CEO.
Executive Team Support - Provides operational and logistical support for the executive team's activities.
- Organizes materials for executive team discussions and follows up on action items as needed.
- Coordinates with various departments to ensure effective communication and collaboration on executive-level initiatives.
Administrative Operations - Supports LIIF's social justice and equity practices by identifying and using women/minority vendors whenever possible.
- Identifies ways to streamline company operations and practices for improved productivity and reduced duplication.
- Performs other related duties as assigned.
QUALIFICATIONS: - Superior project management skills with the ability to work independently in a fast-paced environment.
- Demonstrated ability to manage complex schedules, travel arrangements, and logistics efficiently.
- High standard for generating quality work with attention to detail, thoroughness, and creativity.
- Strong interpersonal skills, with the capability of working independently and collaboratively as part of a team.
- Advanced-level skills with Microsoft Teams, Outlook, Word, and PowerPoint; proficiency with Excel and Zoom; and familiarity with databases such as Salesforce and expense management systems like Concur or Expensify.
- Strong administrative and organizational skills, excellent verbal and written communication abilities, and the capacity to handle complex logistical arrangements.
EDUCATIONAL AND OTHER REQUIREMENTS: - A bachelor's degree or equivalent experience is required.
- A minimum of seven to ten years of comparable experience supporting a C-level executive.
- The position demands excellent attendance, self-motivation, attention to detail, and a high degree of flexibility.
- Travel is required at least four times each year, for 2-4 days each trip.
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Syntricate Technologies Inc