Must have a 4 year degree in Health Care business administration experience in psychology, behavioral and/or mental health. Must be profient in bookeeping, and payroll. Must be able to pass a level 2 background check. ( Level 2 background check reviews, arrests, criminal, misdemeanors and unpaid parking tickets)
Job Overview
We are seeking a highly organized and proactive Executive Assistant to support the Chief Operating Officer (COO) in managing daily operations and strategic initiatives. The ideal candidate will possess exceptional administrative skills, a keen eye for detail, and the ability to handle complex scheduling and communication tasks with professionalism. This role offers an exciting opportunity to contribute to the efficiency of executive functions, facilitate project coordination, and ensure seamless office management. The Executive Assistant will serve as a vital point of contact within the organization, demonstrating excellent communication and multitasking abilities.
Duties
Prepare and maintain the contractor's payroll to submit to the CEO
Pre-screen new hire candidates for the COO and CEO to review qualifications.
Maintain multiple customer inquiry reports for tracking income and prepare them for the COO and CEO for review.
Coordinate with billing and claims departments for weekly and monthly financial reports for the COO and CEO
Provide executive administrative support by managing confidential information with discretion and professionalism.
Utilize office software such as Microsoft Office Suite and Google Workspace to produce high-quality documents, spreadsheets, and presentations.Requirements
Proven experience in executive administrative support or personal assistant roles within a professional environment.
Demonstrated proficiency in office management tasks such as filing, data entry, bookkeeping (preferably with QuickBooks), and clerical duties.
Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced setting.
Exceptional communication skills—both written and verbal—and strong phone etiquette across multi-line systems.
Computer literacy in Microsoft Office (Word, Excel, PowerPoint), Google Workspace applications, and familiarity with DocuSign for document signing processes.
Knowledge of basic bookkeeping practices including invoices and financial record keeping is preferred. This position offers an engaging environment where your organizational expertise will directly impact operational success while providing opportunities for professional growth within a dynamic organization committed to excellence.
Grant writing experience would be welcomed but not required.
Preform other duties that maybe assigned by the COO.
We are a behavioral health,and mental health out-patient agency this is seeking an Executive Assistant with a four-year degree in healthcare, preferably mental health, to work closely with the Chief Operating Officer and the Chief Executive Officer.
This position is mostly remote but does require flexibility. Must be able to work independently as well as a team member. Must have experience with not-for-profit agencies.
Salary is commiserated to experience.
We are a not-for-profit out-patient agency providing mental health, behavioral health and psychiatry for children and families. Our primary focus are children in foster care, unification and adoption. We support several chaities, and are active in the communities we serve. Our offices are located in 5 counties and central Florida.