Executive Assistant

Company Overview:

Function was founded with a singular focus: empower you to live 100 healthy years. We're doing that by using the best available technology to make sure people dont suffer or die a preventable death. Function has been recognized as one of Fast Company's Most Innovative Companies of 2024, and is venture-backed by Andreessen Horowitz (a16z).

Hundreds of thousands of members have joined Function to take control of their health. We are growing our team and seeking out world-class talent that deeply believes in our mission to positively impact global health, has a relentless bias toward action and a growth mindset. Function fosters a collaborative and dynamic environment, where every day we are building the future.

Role:

We are seeking a highly organized, proactive, and discreet Executive Assistant (EA) to support our Chief Technology & Product Officer (CTPO) and VP of Engineering. This individual will be a strategic partner who ensures our leaders are operating efficiently and effectively by managing schedules, streamlining communications, coordinating travel, and supporting operational efficiency across their teams. Additionally, they will be a culture-builder - helping to plan offsites and set up co-working spaces as we scale.

The ideal candidate is a self-starter who is comfortable working through ambiguity, meticulous in their attention to detail, resourceful, and capable of thriving in a fast-paced environment. As a member of our team, your contributions will play a critical role in shaping the future of our business as we scale from currently thousands of members to millions.

Boston-based candidates are strongly preferred due to frequent collaboration with the CTPO.

This role is best suited for those energized by fast-paced environments, excited to build in a high-growth setting, and deeply motivated by our mission at Function. If youre looking for meaningful challenges, dynamic work, and the opportunity to make a real impact-we'd love to meet you.

Key Responsibilities:

Manage calendar and schedules

• Manage the CTPO and VP of Engineering's complex calendars, scheduling appointments and meetings
• Coordinate with internal and external contacts to arrange each leader's commitments
• Prioritize and resolve scheduling conflicts

Handle communication with cross-functional teams and external partners

• Handle correspondence on behalf of the executives, including emails, Slack, sync requests, and scheduling coordination
• Act as a liaison between the CTPO, VP of Engineering, and other executives, board members, and external partners
• Screen and prioritize incoming communications

Coordinate Business Meetings & Travel

• Arrange travel itineraries, including transportation, accommodations, and agendas
• Prepare necessary documents for board, executive, and team meetings
• Cross-colaborate with other EAs to plan offsites and set up co-working spaces as we scale.

Administrative Support

• Prepare reports, presentations, and other documents
• Manage and maintain records

Build culture

• Support team offsites and company events
• Oversee and assist with special projects as assigned

Qualifications/Skills:

• 5+ years of experience as an Executive Assistant, preferably supporting technical executive leaders in a fast-paced or start-up environment.
• Exceptional organizational skills with proven ability to manage multiple priorities under pressure.
• Strong written and verbal communication skills, with attention to detail.
• High emotional intelligence & discretion.
• Proficiency in Google Workspace, Slack, Zoom, and other productivity tools.
• Google Calendar mastery
• Ability to work independently, anticipate needs, and solve problems quickly.

Your dedication to these responsibilities will directly contribute to the success of our team and the satisfaction of our membership. We are looking for a proactive, skilled, and forward-thinking individual to join our team and help shape the future of our services.

To be a strong fit, you embody our Core Values:

Ruthless Prioritization:

• We don't let perfect get in the way of progress.
• We move quickly to drive value, not perfection.
• We prioritize what drives impact.
• We never compromise on standards of excellence.

Member-First, Always:

• We design and deliver like we're caring for someone we love.
• We create clear, actionable, human experiences.
• We prioritize responsiveness, peace of mind, and outcomes.
• We empower members with truth, clarity, and care.

One Team, Moving Fast:

• We are aligned in purpose, prioritization, and speed.
• We gather diverse perspectives to make informed decisions.
• We clear paths for each other and move fast together.
• We communicate clearly and respectfully, rallying around shared goals.

Radical Ownership, Relentless Execution:

• We don't just ship-we own outcomes and drive results.
• We act with urgency and precision.
• We anticipate, initiate, and follow through.
• We meet challenges with grit and pragmatism.
• We embrace new tech to deliver better outcomes.

Mission Over Ego:

• We are ruthlessly aligned to our mission-and leave ego at the door.
• We disagree and commit.
• We dont tolerate politics or withholding information.
• We operate with honesty, transparency, and respect.

Sustained Integrity in Every Detail:

• We earn trust by obsessing over accuracy, quality, and clarity in everything we do.
• We prioritize clinical precision-data must be right.
• We sweat the details because outcomes depend on them.

Why Youll Love Working With Us:

We value our team at Function and offer a competitive salary and benefits package, flexible working hours, and a dynamic work environment where creativity and innovation are encouraged. If you are a highly motivated and experienced individual who is passionate about using technology to improve people's lives, we would love to hear from you.

At Function, we celebrate diversity and are committed to building a diverse and inclusive workforce. As an equal opportunity employer, we do not discriminate on the basis of race, color, gender identity, ancestry, religion, age, sexual orientation, national origin, disability, marital status, Veteran status, or any other occupationally irrelevant criteria.

Join the Function Health team and become a part of our mission to build a healthier future for all. Discover more about us and how were changing the face of healthcare at Function Health.

Important Notice:

Legitimate communication from the Function Health team will always come from an email address ending in @functionhealth.com. Function Health will never request personal information such as banking details or payment during the hiring process. Please be cautious of communications or job offers that come from other email domains, instant messaging platforms, or unsolicited calls. If you ever have doubts about the legitimacy of a communication, please reach out to us directly at talent@functionhealth.com.