Executive Assistant 1

Description:
The Human-Centered Artificial Intelligence (HAI) institute seeks an Executive Assistant who will provide complex and diversified administrative support with minimal supervision. This position will anticipate the needs of senior management and proactively solve problems and independently handle issues. This position will support a senior staff at HAI and report directly to the Chief of Staff. The candidate will coordinate with other members of the HAI team as appropriate to deliver value to the institute's expanding community.
This full-time, 6-month hybrid position (40 hours/week) has an on-site anchor day on Tuesdays and at least three days a week on campus. It offers an excellent opportunity to gain hands-on experience in program and event management at . The team is based in the Gates (353 Jane  Way) building on s main campus.

Core Duties:
Plan and schedule complex calendar(s) with limited or no consultation, resolve calendaring conflicts. Negotiate and manage the needs of individuals or groups requesting time with the supervisor, independently committing his/her time. May occasionally represent the supervisor by attending meetings in his/her absence; speaking for the supervisor.
Act on behalf of the supervisor in regards to establishing priorities and identifying and resolving problems that are administrative in nature. Use independent judgment to keep supervisor informed of all matters that require his/her attention.
Serve as the liaison to various internal and external constituencies, including screening correspondence and telephone calls; keep the supervisor informed of all matters requiring his/her attention.
Independently prioritize, plan, coordinate and/or oversee logistics and conferences with individuals and entities internal and external to the , including executive and senior level staff, donors and government officials.
Compose correspondence; develop, review and edit presentations and documentation; independently research and analyze associated issues and/or compile materials needed for presentation and/or decision making purposes.
Manage complex business travel in compliance with unit, , and sponsor policies.
Manage multiple projects simultaneously. Anticipate and track initial dates, events and associated action items; follow up with appropriate parties on behalf of supervisor to ensure deadlines are met.

Requirements:
Minimum Requirements:
Education & Experience:
High school diploma or equivalent and six years of administrative experience, or combination of education and relevant experience.

Title: Executive Assistant
Gates Computer Science, 353 Jane Way, , CA 94305
Remote/onsite/hybrid: Hybrid (2 days on site)
Full time or part time: Full time

Number of hours per week: 40hrs/wk
Shift timing/schedule: business hours
Number of temps required : 1
Will the resource be working with minors  no
How many years of experience are required  High school diploma or equivalent and six years of administrative experience, or combination of education and relevant experience
Will this role extend or possibly convert to a  FTE no
Top 3 requirements to hire Organization, strategic, communciative