Executive Assistant 2 - EXASST2

Desired Qualifications :

Provide administrative support to executives and senior management. Independently manage executive calendars, appointments, and meetings.
Arrange and coordinate travel plans, accommodations, and itineraries.
Prepare correspondence, reports, and presentations.
Handle confidential information and sensitive documents with discretion.
Draft, edit, and proofread executive-level correspondence and reports.
Handle confidential and sensitive information with utmost discretion.
Lead the planning and execution of executive-level events and projects.
Answer and screen phone calls, emails, and inquiries.
Learn and utilize relevant software and tools for administrative tasks.
Serve as a point of contact between executives, employees, and external stakeholders.
Supervise and mentor junior administrative staff.
Utilize advanced software and tools for executive support tasks.

Additional Specifications:
1. Responsible for Expense Entry for FROW department in Oracle Cloud ERP.
2. Serves as Group Timekeeper for FROW department to handle time correction issues in Oracle HCM.
3. Responsible for maintenance of base Arcos Call out data in concert with FROW Leadership.
4. Responsible for data entry into Department Strategic Planning applications using Microsoft Teams and Microsoft Planner.
5. Responsible for assistance with scheduling meetings for FROW leaders and group meetings – booking locations, coordinating catering and technology logisitics.
6. Assists Business Support Team with process documentation and file maintenance tasks (formatting presentations, Word and Excel files, PDF combining, extracting data from contracts for escalations, file organization on SharePoint for future disposition per records retention and other general administrative tasks using Office 365 application suite).
7. Attends meetings and assists FROW Leadership teams with general correspondence and documentation (creating meeting notes, letters, action items, etc.)
8. Assists FROW Leadership teams with employee and supplemental staffing onboarding documentation and logistics as needed.
9. Other duties as assigned.

Skills Required:
• 2-5 Years Experience with Office 365 specifically including Microsoft Planner, Microsoft Teams and Microsoft SharePoint in a Cloud environment;
• 2-5 Years Previous Experience as an Executive Assistant or equivalent position;
• Exposure to Oracle Cloud ERP and Oracle Cloud HCM a plus;
• Demonstrated use of Microsoft CoPilot in a corporate environment a plus;
• Utility Vegetation Management/Forestry Experience a plus