Executive Assistant 2026-01638

Executive Assistant 2026-01638

Salary

$27.39 - $30.43 Hourly

Location

Cheyenne, WY

Job Type

Permanent Full-time

Job Number

2026-01638

Department

Department Of Health

Division

Cheyenne and County Offices

Opening Date

06/24/2026

Closing Date

Continuous

FLSA

Non-Exempt

Job Classification

BAAS07

• Description
• Benefits
• Questions

Description and Functions

Open Until Filled

GENERAL DESCRIPTION:

The BAAS07 Executive Assistant is responsible for providing executive-level administrative support to the Behavioral Health Divisions (Division) Senior Administrator and Operations, Policy, Tracking, and Contracts (OPTC) Unit Manager. This position interacts with multiple Wyoming State Agencies, the Governors Office, and members of the public. This role serves as a strong team player and provides support to other Division staff, as part of the OPTC unit. The Executive Assistant provides a wide variety of complex and confidential administrative support daily, and uses experience, good judgment, and extensive time management skills to coordinate workflow and maintain daily duties.

Working for the State of Wyoming offers more than a paycheck. Our total compensation package includes:

• Comprehensive health, dental, and vision insurance

• Paid vacation, sick leave, FMLA, and holidays

• Retirement - Pension and 457(b) plans that help you build a secure future

• Flexible schedules and work-life balance options

• Meaningful work that makes a difference for Wyoming communities

and MUCH MORE! Click here for detailed information, or you can watch this short video to learn about our benefit package!

Want to see the full value of your compensation beyond salary?

Explore our Total Compensation Calculator: compensationcalculator.wyo.gov

Human Resource Contact: wdhrecruit@wyo.gov

ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function that may be performed in the job level.

• Maintain confidentiality and HIPAA compliance. Provide administrative support to the Senior Administrator and OPTC Unit Manager. Manage the scheduling of the Administrators' calendars, including coordinating and making travel arrangements. Locate and assemble agendas and information for conferences and meetings. Coordinate a variety of advanced, diversified, and/or confidential administrative support functions, including taking on various responsibilities to allow Administrators to focus on critical issues. Route documents and forms to the Administrators for signature, ensuring necessary information has been provided.
• Provide quality customer service to internal and external customers. Support Division staff with administrative functions, including answering questions regarding processes, policies, and procedures, and performing quality assurance checks on documents and forms as needed. Triage calls and emails received in the general "BHD.mail" account to appropriate staff, using independent judgment in responding to consumer complaints and requests. Investigate customer complaints and take necessary steps to resolve them. Develop and maintain working relationships with stakeholders and community providers. Disseminates and maintains Divisional and Wyoming Department of Health (Agency) information, including new documents, forms, processes, policies and procedures, and other resources.
• Review confidential, essential correspondence, documents, forms, and other communications for the Administrator's signature or approval, at times on extremely short deadlines. Ensure all finalized communications are free of errors, maintain consistency, align with Agency and Division formatting and language standards, and comply with HIPAA regulations. Maintain proper electronic and physical files of all documents, as required by federal and state retention regulations. Proofread and review communications as assigned. Provide administrative and general assistance throughout the Division's contract process.
• Support the OPTC Unit as a strong team player, including phone coverage, special projects, training, and other duties as assigned. Provide onboarding and offboarding transitional support to Division staff, in collaboration with the OPTC Unit. Update the Division office map, organization chart, phone list, and other documents every month, or as needed.
• Serve as a committee member on the Emergency Action Committee, providing Division staff with information and resources. Submit building-related work orders as identified or requested. Manage office supplies and technological equipment, maintaining inventory levels and organization. Complete general filing, retrieve, and sort all incoming and outgoing mail regularly. Use judgment in coordinating follow-ups and workflow to ensure timely completion of assignments, advising the Administrators or OPTC Unit staff if significant problems arise.
• Maintain and submit a monthly reconciliation log of purchases made using the purchase card (P-Card), including supporting documents and verification of payments made. Monitor fiscal documentation and track costs. Prepare and complete various payment forms to pay invoices, such as Division membership dues. Complete other duties and special projects as assigned.

Qualifications

PREFERENCES:

Preferred qualifications include an Associate's degree with one to two years of progressive experience in business or office operations, or three to four years of progressive business or office work experience.

KNOWLEDGE:

• Ability to build and maintain working relationships and adapt to the Divisions changing needs.
• Ability to complete detailed tasks accurately and determine deadlines with limited assistance.
• Ability to provide excellent customer service to external and internal customers.
• Ability to work effectively within a team, independently with minimal supervision, and under pressure.
• Ability to work on confidential material with absolute discretion.
• Knowledge of budgets and operations.
• Knowledge of office organization, methods, practices, and standards.
• Skill in attention to detail, multi-tasking, organization, and prioritizing multiple tasks.
• Skill in composing, editing, and proofreading written material, and note-taking.
• Skill in decision making, performance management, problem analysis, and quality improvement.
• Skill in organization, scheduling, and time management in a fast-paced environment.
• Skill in the operation of personal computers and related software, including Google Suite and Microsoft Office.

MINIMUM QUALIFICATIONS:

Education:

Bachelors Degree (typically in Business)

Experience:

0-1 year of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist II

OR

Education & Experience Substitution:

3-4 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist II

Certificates, Licenses, Registrations:

None

Necessary Special Requirements

PHYSICAL WORKING CONDITIONS:

• Typically, the employee may sit comfortably to perform the work; however, there may be some walking, standing, bending, carrying light items, driving an automobile, etc. Special physical demands are not required to perform the work.

NOTES:

• FLSA: Non-Exempt
• The Wyoming Department of Health is an E-Verify employer.

Supplemental Information

Click here to view the State of Wyoming Total Compensation Calculator.

Click here to view the State of Wyoming Classification and Pay Structure.

URL: http://agency.governmentjobs.com/wyoming/default.cfm

The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.

Working for the State of Wyoming means more than a job - it's a stable, rewarding career that lets you make a difference while enjoying a great quality of life.

Employees enjoy:

• Comprehensive health coverage - medical, dental, and vision plans for you and your family
• Voluntary Benefits - including life insurance for you and family members, ambulance, pet insurance, short/long-term disability, flex spending and health savings accounts
• Multiple retirement options - including the Wyoming Retirement System and a 457B account, helping you plan for long-term financial security
• Generous paid leave and flexible schedules - vacation, sick leave, paid FMLA and 11 paid holidays each year
• Public Service Loan Forgiveness eligibility - for those with qualifying student loans
• Training and professional development - to support your career growth and advancement
• Employee Assistance Program - Includes paid short-term counseling, legal, financial and work-life benefits and select employee discounts
• Wellness Program - Earn paid time off and incentives by focusing on your personal health

Know your full value.

Your paycheck is only part of the picture. The State of Wyoming offers a Total Compensation Calculator that shows the full value of your salary plus benefits, so you can clearly see what your complete compensation package looks like.

Explore your total compensation: https://compensationcalculator.wyo.gov/

WORKING FOR THE GREATEST STATE IN THE NATION - Wyoming offers a lifestyle you can't find anywhere else - wide-open spaces, clean air, friendly communities, year-round recreation, and no state income tax.

Click here for detailed information or you can watch this short video to learn about our benefit package!.

01

(AA) Which of the following best describes your highest completed level of education to date or within the next three (3) months? (Transcripts may be required.)

• High School Diploma/GED/or Equivalent
• Some college Coursework, No Degree Received
• Associates Degree
• Associates Degree and additional coursework
• Bachelors Degree
• Bachelors Degree and additional coursework
• Masters Degree
• Masters Degree and additional coursework
• Doctorate Degree
• Doctorate Degree and additional coursework
• None of the Above

02

(AA) Which of the following Quarter/Semester credit hours best describes your completed college education to date or within the next three (3) months? (Transcripts may be required.)

• 45+ Quarter hours/30+ Semester hours
• 90+ Quarter hours/60+ Semester hours
• 136+ Quarter hours/91+ Semester hours
• 180+ Quarter hours/120+ Semester hours
• 225+ Quarter hours/150+Semester hours
• N/A

03

(BAAS07) How many years of relevant work experience or transferable skills do you have related to the job description?

• No relevant experience, but willing to learn.
• Less than one (1) year of relevant experience.
• One (1) to less than two (2) years of relevant experience.
• Two (2) to less than three (3) years of relevant experience.
• Three (3) or more years of relevant experience.

04

Detail the process and specific criteria you use to determine the priority level of competing tasks, and how this guides your overall time management approach.

05

Describe your experience developing, editing, proofreading, and managing official communications. (Ex: correspondence documents)

06

How do you ensure you meet deadlines?

07

Please describe your method(s) of communication.

08

(AA) VETERANS PREFERENCE DISCLOSURE: PER WYOMING STATUTE, current employees of the State of Wyoming are not eligible for veterans preference. If you are not a current employee of the State of Wyoming, to be eligible to receive veterans preference you MUST have been a resident of the State of Wyoming for a period of one (1) year or more at any time prior to submitting this application. I have read and understand the veterans preference disclosure.

• Yes
• No
• I am not a veteran

09

(AA) VETERANS PREFERENCE: If you are a war veteran as defined in section 101, Title 38, United States Code or are the surviving spouse of a war veteran who receives survivor benefits from the federal government based on the veterans military service, and wish to claim veterans preference, please attach the appropriate documentation substantiating your claim. Indicate below your appropriate veterans preference status. By requesting veterans preference, you are certifying that you meet the statutory requirements as described in the above disclosure.

• Current State Employee
• Veteran - DD214 Attached
• Disabled Veteran (10% or more) - DD214 and Veterans Disability Determination Attached
• Surviving Spouse of a Deceased Veteran - DD214 and proof of Survivor Benefit Attached
• None of the above

10

(A1) Where did you hear about this opportunity?

• Government Jobs @ www.governmentjobs.com/careers/wyoming
• Indeed
• LinkedIn
• Zip Recruiter
• Wyoming Workforce Center
• Other job sites (Wyoming at Work, Monster, etc.)
• Social Media (Facebook, Twitter, etc.)
• Newspaper/Newsletter Advertisement
• Career Fair
• Human Resources Division
• Friend or Acquaintance (Not State Employee)
• Current State Employee
• Other

11

(A1) If you selected Other, please tell us where you heard about this opportunity.

12

(A1) If you selected "Current State Employee" please provide the employees first and last name, and include the department they work for, if known. Please limit this response to only one employee. This employee may be eligible for a Referral Bonus.

13

(A) Please be advised that an incomplete application WILL NOT be considered for employment. An attached resume is not required and is not an acceptable substitution for a completed application. Some State of Wyoming agencies use E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities at https://www.uscis.gov/e-verify. I have read and understand the above statement.

• Yes
• No

Required Question

Employer State of Wyoming

Address Human Resource Contact Information located in the

General Description Section

Statewide, Wyoming, 82002

Phone 307-777-7188

Website http://agency.governmentjobs.com/wyoming/default.cfm