The Executive Assistant is a highly visible role that engages senior stakeholders on a day-to-day basis. The role responsibilities include:
Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
Setting up calendar and meeting management
Zoom meeting set up, travel booking experience with CSTO Systems
Arrange travel and accommodations for executives. Prepare expense reports. Experience with Concur is an asset
Manage sensitive matters with a high level of confidentiality and discretion.
Understanding Brokerage Policy and Procedure for COO, Office Supply Management, document prep for meetings and other administrative duties.
Ability to work on presentations and assist COO and department leads in presentation prep and editing and some other ad hoc project type work.
Potential activities could include collecting and collating information from Mgmt team for various divisional exercises
Help coordinate logistics for large department meetings as well as events such as Employee Engagement, Diversity and Inclusion, and Giving Back programs.
Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.
Qualifications:
Bachelor's degree required
8+ years of related experience in a fast-paced environment supporting senior level executives. in a fast-paced environment.
Experience in Financial Management industry is a plus.
Ability to adapt to a fast-paced environment and ambiguous situations
Skills:
Excellent communication and time management skills; proven ability to meet deadlines
Ability to communicate well at all levels of staff and leadership
Excellent ability to multi-task and to set precedence for deliverables
Proficiency in Outlook and experience with the Microsoft suite of apps including PowerPoint, Excel, and Microsoft Word
Experience with communications applications: Zoom, Skype, Teams, VBrick
Comfortable running reports from in-house applications
Demonstrates capability to work independently and take ownership of processes
Excellent time management skills
About US Tech Solutions:
US Tech Solutions is a global staff augmentation firm providing a wide range of talent on demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com.
US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
AI Statement:
By applying, you acknowledge that AI-assisted tools may be used during hiring.
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Numbers & Facts
Location
New York, NY
Salary
$44.42 Per Hour
Skills
Administrative Skillsunmatched
Artificial Intelligence (AI)unmatched
Brokerageunmatched
Calendar Managementunmatched
Communication Skillsunmatched
Diversityunmatched
Editingunmatched
Executive Assistant Skills unmatched
Expense Reportsunmatched
Financeunmatched
Financial Managementunmatched
Follow Throughunmatched
Leadershipunmatched
Logisticsunmatched
Microsoft Excelunmatched
Microsoft Outlookunmatched
Microsoft PowerPointunmatched
Microsoft Product Familyunmatched
Microsoft Wordunmatched
Multitaskingunmatched
Office Managementunmatched
Plan Meetingsunmatched
Presentation/Verbal Skillsunmatched
Skypeunmatched
Telephone Skillsunmatched
Time Managementunmatched
Travel Planningunmatched
Vendor/Supplier Managementunmatched
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