Executive Assistant (6-Month Assignment)

A Little About Us

Oats Overnight is on a mission to build a generational CPG brand. Since 2016, our high-protein, drinkable oatmeal has reached over a million customers through direct-to-consumer, and we're now scaling with all major nationwide retail and club partners. Our goal: become a household brand by leveraging speed, storytelling, and strategy.

We are vertically integrated: we develop, manufacture, and fulfill everything in-house. This operational control allows us to engage customers directly into the R&D process, an initiative where we were first-to-market in CPG. It also makes our brand tangible and real: our factory, our team, and our product pipeline are all part of the narrative.

This is an exciting stage - we are emerging as a significant omni-channel brand and launching new products to capture significant market share across verticals. We want you to help us get there.

Every teammate here has equity because we're building something big, and everyone plays an important role. If you're excited about building a brand that does things differently, this is that opportunity.

What's The Job?

We need someone to keep our C-Suite running smoothly for about six months while one of our EAs is out on leave. No ramp-up drama, no “let me get back to you on that” — just someone who can walk in, figure out how things work, and keep the trains on time.

You'll be the right hand to one of our key C-Suite members: managing chaos calendars, filtering the noise out of inboxes, and making sure nothing important slips through the cracks. You'll see confidential stuff daily, so discretion isn't optional — it's the job.

What You'll Be Doing, Stop Scanning and Read This Part

Keeping our exec on track

• Wrangling calendars across time zones (and yes, they change constantly — you'll get good at Tetris)
• Reading inboxes like a hawk: prioritizing, responding, and knowing what needs the exec's eyes vs. what doesn't
• Juggling a rotating cast of recurring meetings across the org without dropping a single one

Travel that actually works

• Booking flights, hotels, and rides — and having a backup plan when things inevitably change last minute
• Keeping itineraries and travel docs straight, even when the plan shifts twice in one day
• Getting expense reports and card reconciliations done on time, every time (nobody likes chasing receipts)

Being the glue

• Acting as the go-between for execs, internal teams, and outside partners — translating and relaying without losing anything in the mix
• Jumping into ad-hoc projects, research, or decks in Google Workspace whenever something needs an extra set of hands
• Other duties as assigned

What You've Done And Who You Are

• Real, hands-on experience supporting C-Suite execs — you've done this before and you're not learning on the fly
• Google Workspace fluency, plus comfort with modern expense and travel tools
• Sharp writing and communication skills, obsessive attention to detail, and a vault for a mouth (confidentiality matters, a lot)
• The ability to stay calm and think fast when three things catch fire at once — because they will
• Someone that can partner and influence at all different levels
• Ability to handle multiple priorities and navigate in a fast moving environment
• A relentless drive to get things done.
• Flexible, willing, and quick to learn new processes, new technology, and new ways of thinking.

Why You Might Like Working Here

• This is going to be fun.
• Casual, friendly culture. We're serious about what we do but we don't take ourselves too seriously.
• High growth potential with opportunities to expand
• Free oatmeal. It's very good.

Why You Might Not Like Working Here

• It's not a cushy job, the bar is high
• We are growing quickly, and have a fast-paced work environment.

Our Values

• Ownership - We are all owners. We show up with passion and accountability in everything we do. If something's broken, fix it or call it out.
• Rational - How we decide matters. We focus on what we can control and make high-quality decisions repeatedly.
• Iterative - We challenge the status quo and improve constantly. When data or situations change, we adapt.
• Curiosity - We ask questions, even when it's uncomfortable. Learning and leading go hand in hand.

Physical Demands

• Prolonged periods sitting at a desk and working on a computer.
• You must be able to safely and successfully perform the essential job functions consistent with the ADA, FMLA, and other federal, state, and local standards
• You must be able to maintain regular, punctual attendance consistent with the ADA, FMLA, and other federal, state, and local standards

The Perks

• Weekly Pay
• Free, delicious oatmeal

And Last But Never Least….

We value people who roll up their sleeves and support their fellow team members. We embrace diversity and encourage equal opportunity every chance we get, and we look forward to learning from people whose backgrounds, skills, and perspectives challenge and enrich our own.

Oats Overnight provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws. Oats Overnight complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.