Executive Assistant, 8 hrs/day, 260-day calendar

Position Type:

Secretarial/Clerical/Secretary

Date Posted:

8/3/2026

Location:

Tillamook School District 9

Date Available:

September 8, 2026

Closing Date:

8/10/26 or until filledQUALIFICATIONS:

• Associate's Degree or higher preferred. High School Diploma or GED with additional relevant experience and/or training may be acceptable. Experience supporting a superintendent, CEO, administrator or director.
• Demonstrated knowledge of executive office practices, including managing schedules, correspondence, records, communications, and workflow.
• Demonstrated proficiency in business English, including composition, editing, proofreading, grammar, spelling, punctuation, and professional document formatting.
• Demonstrated proficiency in standard office technology and software, including word processing, spreadsheets, databases, presentation software, and electronic communication systems.
• Demonstrated ability to plan, organize, prioritize, and complete multiple assignments independently while meeting deadlines and maintaining a high degree of accuracy and attention to detail.
• Demonstrated ability to analyze situations, exercise sound judgment, solve problems, adapt to changing priorities, and maintain effective working relationships through professional oral and written communication.
• Demonstrated ability to maintain confidentiality and exercise discretion in handling sensitive information.
• Physical and mental abilities sufficient to perform the essential functions of the position.
• Demonstrates professionalism through a positive attitude, punctuality, appropriate appearance, and dependable work habits.
• Establishes and maintains positive, respectful, and collaborative working relationships with staff, students, families, and the public.
• Maintains confidentiality and exercises discretion in the performance of assigned responsibilities.
• Remains composed, flexible, and effective while working under pressure, managing frequent interruptions, and adapting to changing priorities.
• Ability to pass a Criminal Background/fingerprint check ($75 fee)

GENERAL RESPONSIBILITIES

• Supports the Superintendent in carrying out administrative, operational, and organizational responsibilities.
• Prepares, edits, processes, and maintains a variety of correspondence, reports, records, agendas, minutes, and other documents in both electronic and paper formats.
• Coordinates the daily operations of the Superintendent's Office, including scheduling, communications, records management, and expenditure tracking and reconciliation.
• Provides administrative support to the Board of Directors, district leadership and other committees, including coordinating meetings and preparing agendas, minutes, and supporting materials.
• Coordinates meetings, events, trainings, and special projects with district, community and education partners.
• Supports policy development and governance processes by preparing and maintaining policy documents, and managing the district's online policy manual.
• Serves as liaison with organizations such as the Oregon School Boards Association (OSBA), Northwest Regional ESD (NWRESD), Oregon Department of Education (ODE), and other professional organizations to meet regional or statewide responsibilities.
• Provides leadership, coordination, training, and work direction to administrative support staff.
• Responds to inquiries, collaborates with staff and external partners, participates in professional development and committee work, and performs other duties as assigned.
• Must honor the confidential nature of the position.

EXPECTED START DATE: September 8, 2026

WAGES: $30.98 per hour

BENEFITS

• Full time employees receive excellent fringe benefits

• $35 Monthly fee for full family insurance (medical, dental, vision) - 2026/27 SY

• $150/month contributed to HRA VEBA to help offset out of pocket medical expenses

• Total insurance benefit package of over $22,500 annually

• $500/month cash stipend if you have other insurance and waive district insurance

• District paid employee contribution to PERS (Public Employees Retirement System)

• TSD9 covers the full 6% for PERS retirement

• 403 (b) Supplemental Retirement Saving Opportunities

QUESTIONS:

Hannah Snow Roberts, HR Coordinator

2510 First Street

Tillamook, OR 97141

503-842-4414, ext. 1200

snowh@tillamook.k12.or.us

Open: 8/03/2026

Close: 8/10/2026 or until filled