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Administrative Jobs in Saint Louis, MO

Executive Assistant 839327

Stivers

St. Louis, MO

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JOB DETAILS
SALARY
SKILLS
Administrative Skills, Calendar Management, Communication Skills, Corporate Policies, Data Entry, Detail Oriented, Executive Assistant Skills , Expense Reports, Leadership, Microsoft Office, Multitasking, Operations, Organizational Skills, Presentation/Verbal Skills, Reimbursement, Team Player, Telephone Skills, Time Management, Travel Planning, Willing to Travel, Writing Skills
LOCATION
St. Louis, MO
POSTED
1 day ago

Executive Assistant Needed to Support Senior Leaders — Urgently hiring in St. Louis!

Job Title: Executive Assistant
Pay: $33.65 per hour
Hours: 8:00 AM - 5:00 PM, Monday through Friday (flexibility may be available)
Start Date: 06/01/2024

Looking for a career opportunity that offers partnership with high-level executives and a chance to showcase your professional prowess? Join a dynamic organization in St. Louis, Missouri, as an Executive Assistant and make an impact during a maternity leave coverage period.

As an Executive Assistant, you'll assist three business unit managers with a variety of responsibilities, ensuring smooth daily operations. This role is ideal for a highly organized, professional individual who thrives in a fast-paced environment and enjoys supporting senior leaders. Comprehensive training will be provided alongside the current support staff to ensure a seamless transition.

What You'll Do
As an Executive Assistant, you will be responsible for:
• Managing complex calendars and scheduling meetings across multiple time zones to ensure optimal time management for executives.
• Coordinating international travel arrangements, including flights, accommodations, and transportation, ensuring all details are handled efficiently.
• Preparing, processing, and reviewing expense reports in line with company policies to ensure accuracy and timely reimbursement.
• Handling confidential information with discretion and professionalism at all times.
• Serving as the first point of contact for internal and external stakeholders, screening calls, and managing communication effectively.
• Assisting with various administrative tasks such as document preparation, data entry, and organizing files to support leadership and team operations.

What You'll Bring
The ideal candidate for this role will have:
• Proven experience as an Administrative Assistant or in a similar support role, preferably supporting senior executives.
• Strong organizational and multitasking skills, with keen attention to detail.
• Experience managing travel arrangements and expense reports.
• Excellent communication skills, both written and verbal.
• Professional demeanor and ability to handle sensitive information discreetly.
• Proficiency with Microsoft Office Suite, calendar management tools, and travel booking platforms.

Why Join Us in St. Louis?
• Opportunity to work closely with senior leadership in a collaborative environment.
• Gain valuable experience supporting high-level professionals during a critical transitional period.
• Enjoy a professional, friendly workplace with opportunities for growth and development.
• Competitive compensation and benefits package, including health benefits and paid time off.
 

Location & Schedule:
This position is on-site in St. Louis, Missouri, offering standard weekday hours from 8:00 AM to 5:00 PM, with some flexibility possible. You’ll work closely with a supportive team in a professional office environment.

Ready to Take the Next Step?
If you're eager to make a difference supporting talented leaders in St. Louis and want to join a respected organization during this exciting opportunity, apply today! 

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About the Company

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Stivers

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