Executive Assistant - Administration - Bayfront Health

Position Summary Performs advanced, diversified and confidential administrative duties requiring broad and comprehensive experience, skill, and knowledge of organization policies and practices for the Senior Vice President. Responsibilities • Plans and carries out administrative functions requiring considerable knowledge of the organization. • Serves as a resource to physician leaders for interactions with the Bayfront Health Executive Offices. • Assists with building relationships and educating targeted organizations and community leaders in developing a better understanding of Bayfront Health and its role in the community. • Manages within the approved budget and department operating plan and provides leadership for the day to day operational and budgetary activities. • Participates in developing and implementing departmental processes designed for maximization of productivity and quality. • Conducts research, data collection, and analysis of information with minimal supervision. Creates, prepares and coordinates presentations, including charts, graphs as requested. Prepares routine and non-routine reports and performs special projects. • Reviews all correspondence and prepares routine and non-routine correspondence for review by the executive office. • Schedules and maintains calendar of appointments, meetings and travel, and itineraries, and coordinates related arrangements. • Enhances productivity of Senior Executive by assuming responsibility for designated leadership accountabilities and deliverables. • Answers phone calls and independently resolves complex inquiries and refers to the Senior Executive as necessary. Screens and directs calls and visitors appropriately. • Reconciles procurement card transactions and prepares expense reports. • Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards. • Maintains compliance with all Orlando Health policies and procedures. Qualifications Education/Training • Associate's degree required. • Highly proficient in word processing, spreadsheet, presentation and database software, preferably Microsoft Office based products (Word, Excel, PowerPoint, Access) Licensure/Certification • Microsoft Office Certification preferred. Experience Five (5) years of customer service, administrative, secretarial or related experience.

Education/Training • Associate's degree required. • Highly proficient in word processing, spreadsheet, presentation and database software, preferably Microsoft Office based products (Word, Excel, PowerPoint, Access) Licensure/Certification • Microsoft Office Certification preferred. Experience Five (5) years of customer service, administrative, secretarial or related experience.

• Plans and carries out administrative functions requiring considerable knowledge of the organization. • Serves as a resource to physician leaders for interactions with the Bayfront Health Executive Offices. • Assists with building relationships and educating targeted organizations and community leaders in developing a better understanding of Bayfront Health and its role in the community. • Manages within the approved budget and department operating plan and provides leadership for the day to day operational and budgetary activities. • Participates in developing and implementing departmental processes designed for maximization of productivity and quality. • Conducts research, data collection, and analysis of information with minimal supervision. Creates, prepares and coordinates presentations, including charts, graphs as requested. Prepares routine and non-routine reports and performs special projects. • Reviews all correspondence and prepares routine and non-routine correspondence for review by the executive office. • Schedules and maintains calendar of appointments, meetings and travel, and itineraries, and coordinates related arrangements. • Enhances productivity of Senior Executive by assuming responsibility for designated leadership accountabilities and deliverables. • Answers phone calls and independently resolves complex inquiries and refers to the Senior Executive as necessary. Screens and directs calls and visitors appropriately. • Reconciles procurement card transactions and prepares expense reports. • Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards. • Maintains compliance with all Orlando Health policies and procedures.