Position Title: Executive Assistant/Administrative Assistant-Temporary Pooled Position
Position Category: Temporary
FLSA: Non-exempt
Location: Thousand Oaks
University Background: The mission of California Lutheran University is to educate leaders for a global society who are strong in character and judgment, confident in their identity and vocation, and committed to service and justice. Founded in 1959 in beautiful Ventura County, the university has an enrollment of about 4,000 undergraduate and graduate students who come from across the nation and around the world from a diversity of backgrounds, cultures and faiths. As a federally recognized Hispanic-Serving Institution, Cal Lutheran is looking for candidates with a dedication to and success in working in diverse communities. The university is committed to an inclusive learning and work environment that values individual differences and respects each person's dignity.
Basic Function: The incumbent performs a broad range of sensitive, technical, and confidential administrative and support functions.
Representative Duties:
Knowledge Of: Modern office practices, procedures, and equipment; Record-keeping, filing, and information organizing techniques; Interpersonal skills using tact, patience and courtesy; Word processing, spreadsheet, database, presentation, and other relevant software applications, including Microsoft Word, Excel, PowerPoint, Google Docs, Google Chat and Outlook, Blackboard experience is a plus. Correct English usage, grammar, spelling, punctuation and vocabulary; Public relations and customer service techniques; Basic event planning
Ability To: Perform administrative support and clerical duties; Operate a computer terminal to enter data, maintain records and conduct word processing; Coordinate, organize, and oversee office activities; Type, keyboard, and/or enter data at a speed necessary for successful job performance; Maintain spreadsheets and files with minimal errors; Compose correspondence and written materials; Prepare reports by gathering and organizing data from a variety of sources; Work independently with minimal direct supervision; Work confidentially with discretion; Meet schedules and deadlines by prioritizing work; Make arithmetic calculations quickly and accurately; Communicate clearly and concisely, both orally and in writing; Learn policies, procedures and regulations and apply to specific situations; Answer telephone and greet the public courteously; Determine appropriate action within clearly defined guidelines; Schedule and coordinate meetings, conferences and appointments; Relay messages, and screen and route calls and visitors; Establish and maintain cooperative and effective working relationships with others; Identify policies or procedures that are ineffective and develop new polices and procedure to enhance program or office operations; Work effectively with frequent interruptions; Understand and follow oral and written directions
Minimum Qualifications: Any combination equivalent to: two years of college-level coursework and one year of administrative support experience.
Preferred Qualifications: Prior experience as an administrative assistant in a non-profit, corporate, higher education
Licenses and other requirements: None
Physical Abilities: Detect to understand appropriate written correspondence; operate a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer; communicate to exchange information in person, in writing, on the telephone and by email; stationary position for extended periods of time; move or transport light objects; position self to store and/or retrieve files
Environment: Busy office environment; subject to frequent interruptions.
Hiring Range: Commensurate with experience
Posting Detail Information
Posting Number: Staff004522020
Number of Vacancies:
Desired Start Date:
Position End Date:
Open Date: 10/15/2021
Close Date:
Open Until Filled: Yes
Application Procedure/Special Instructions: Statement: California Lutheran University is committed to providing equal opportunity in employment for all persons, regardless of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, genetic information, gender, gender identity or expression, or any other basis protected by applicable law. No person shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination in any program, activity or facility of the University on the basis of these factors in a manner consistent with applicable federal and state laws, regulations, ordinances, orders and rules, and University's policies, procedures, and processes. Upon request, reasonable accommodations in the application process can be provided to individuals with qualifying disabilities. Please contact the Human Resources Department for further information or to request an accommodation.
Required Documents
Optional Documents
Founded in 1959, California Lutheran University is home to more than 2,648 undergraduate and 1,352 graduate students who come from more than 66 countries and represent a wide variety of faiths.
Our dedicated, accomplished faculty works with small classes of students who are open-minded—about ideas, about people, and about faith—and are seeking to grow as individuals.
Both in the classroom and outside of it, everyone at Cal Lutheran is committed to helping each student pursue their passions to discover their purpose, and follow that purpose to transform their community—and the world.