Basic Information
Job Name: Executive Assistant AlpInvest Secondaries Location: New York OVA Line of Business: Carlyle AlpInvest Job Function: Investor Services Date: Monday, February 2, 2026
Position Summary
The principal responsibility of this position is to provide executive administrative support to at least two Principals, three to four Vice Presidents, and ten to twelve Associates within our AlpInvest Secondaries team with the potential for expanded coverage as needed. In addition, this role has significant responsibility for meeting organization and management, including coordinating Investment Committee IC meetings and the weekly global team meeting-gathering inputs and materials, creating and distributing agendas, preparing and circulating meeting packs, and tracking attendance-along with support for other IC-related meetings and working sessions.
Responsibilities
• Proactively maintain calendars, contacts, and tasks primarily done through Microsoft Office. • Schedule and coordinate internal and external meetings and events, including tracking attendance, registering, and greeting guests. • Order setting up and taking down catering in meeting rooms. • Coordinate complex and ever-changing domestic and international travel arrangements, including flights, commercial and private car service, dinner reservations, internal and client meetings, and events, etc. • Troubleshoot travel problems if they arise, including after hours or on weekends as needed. • Responsible for detailed Investment Committee meeting coordination and organization for Partner who is Investment Committee Chair, which requires compiling back office Excel documents and gathering all meeting materials weekly on Fridays. • Expenses Review: edit and complete expense reimbursement reports, which can involve appropriate foreign currency conversions primarily using Concur. • Work with AP for timely payments and track reimbursements. • Perform general administrative and office tasks, including but not limited to: • Preparing correspondence • File organization • Data entry • Maintaining contact lists • Process documents • Archiving and preparing and printing pre-meeting materials for review. • Provide general administrative and office support as requested. • Assist with incoming phone calls, moderate copying, filing, faxes, etc. • Prepare print and where necessary ship presentation materials to ensure such materials are available for team onsite and during travel. • Collaborate with IT in a remote office to ensure that audiovisual components are set up and functional in advance of meetings. • Order supplies for the office and retrieve guests deliveries from office reception. • Assist with special projects as needed. • Proactively anticipate work assignments whenever possible. • Maintain confidentiality of all sensitive and confidential issues. • Build strong professional relationships with colleagues in all Carlyle offices worldwide. • Other reasonably related duties as assigned.
Qualifications
Education & Certificates
• Bachelors degree strongly preferred • Professional Experience • At least 5-7 years of experience in a professional corporate environment supporting senior professionals. • Excellent Microsoft Office Skills, including PowerPoint, Word, and Excel Competencies & Attributes
• Willingness to work in the NY office at least four days each week with flexibility when needed on Fridays. • Highly organized, proactive mindset, and willingness to go the extra mile. • Ability to prioritize effectively and juggle multiple urgent tasks. • Works well under pressure with deadlines. • Ability to work independently with minimal supervision with strong follow-through skills. • Excellent written and verbal communication skills. • Strong attention to detail. • Positive attitude. • Team player.
Benefits
Compensation
The compensation range for this role is specific to New York and takes into account a wide range of factors, including but not limited to the skill sets required, preferred prior experience, and training licenses and/or certifications. The anticipated base salary range for this role is $115,000 - $120,000.
In addition to the base salary, the hired professional will enjoy a comprehensive benefits package spanning:
• Retirement benefits • Health insurance • Life insurance • Disability • Paid time off • Paid holidays • Family planning benefits • Various wellness programs
Additionally, the hired professional may also be eligible to participate in an annual discretionary incentive program, the award of which will be dependent on various factors, including without limitation, individual and organizational performance.
Company Information
The Carlyle Group (NASDAQ: CG) is a global investment firm with $474 billion of assets under management and more than half of the AUM managed by women across 660 investment vehicles as of September 30, 2025.
Founded in 1987 in Washington, DC, Carlyle has grown into one of the worlds largest and most successful investment firms, with more than 2,400 professionals operating in 27 offices in North America, Europe, the Middle East, Asia, and Australia.
Carlyle places an emphasis on development, retention, and inclusion, as supported by its internal processes and seven Employee Resource Groups (ERGs).
Carlyles purpose is to invest wisely and create value on behalf of its investors, which range from public and private pension funds to wealthy individuals and families to sovereign wealth funds, unions, and corporations.
Carlyle invests across three segments - Global Private Equity, Global Credit, and Carlyle AlpInvest - and has expertise in various industries, including aerospace, defense & government services, consumer & retail, energy, financial services, healthcare, industrial, real estate, technology & business services, telecommunications & media, and transportation.
At Carlyle, we believe that a wide spectrum of experiences and viewpoints drives performance and success. Our CEO, Harvey Schwartz, has stated that "To build better businesses and create value for all of our stakeholders, we are focused on assembling leadership teams with the strongest insights from a range of perspectives. We strive to foster an environment where ideas are openly shared and valued. By bringing together teams with varied expertise and approaches, we enjoy a competitive advantage and create a stronger foundation for long-term success."