Executive Assistant and Site Coordinator

Executive Assistant & Site Coordinator
 
Advance Your Career Today! 

Looking for a an Assistant and Site Coordinator that will prioritize providing on-site administrative support by conducting site-wide communication, employee engagement, and event coordination!

Job Description: 

• Provide daily support to top executives, including calendar management and travel coordination.
• Prepare materials and ensure readiness for executive engagements.
• Serve as a liaison between the President and Executive Leadership Team.
• Oversee follow-ups and track deliverables for meetings and projects as well as organize and manage all-hands meetings, leadership off-sites, and site-wide events.
• Coordinate logistics for internal gatherings and vendor services.
• Draft internal communications for consistent messaging.
• Facilitate space organization and community engagement initiatives.

 Qualifications & Requirements:

• 3+ years supporting senior executives or leadership teams.
• Exceptional multitasking and organizing abilities.
• Expertise with digital communication platforms including Microsoft Office.
• Experience with complex scheduling.
• Extreme prudence when managing private affairs.
• Strong communication abilities.
• Advanced degree is preferred, HS Diploma or GED equivalent

 
Pay: $25 - $45/HR. 
Shift: Monday - Friday
Hours: 8:00am - 5:00pm
 

Why work for Advance Services, Inc. 
 

• Advance Services is for and about people; we are your employment specialists. 

• Enjoy our easy application process. 

• You NEVER pay a fee! 

• Weekly pay. 

• Fun Safety and attendance incentives. 

• Health Benefits to keep you and your family healthy. 

• Great Referral Incentives. 

• Advance Services partners with the top companies in the area! 

 
Apply for this job by clicking the apply button.  You will be directed to our website, www.advanceservices.com  
Please select a branch near you or call our office at 408-767-2797 
Stop in and see our experienced, bilingual, and friendly staff today at 8021 Kern Ave., Gilroy, CA 95020 
Advance Services is an equal opportunity employer