Executive Assistant, Associate

Req Id: 42453

Job Title: Executive Assistant, Associate

City: West Lafayette

Job Description:

Job Summary

Associate Executive Assistant
Purdue University | College of Science - Chemistry

Purdue University's Department of Chemistry is seeking a highly organized and collaborative Associate Executive Assistant to support senior leadership. This role plays a key part in ensuring the smooth coordination of administrative operations while serving as a trusted partner across the department and university.

What You'll Do
You will provide high-level administrative support to an executive leader, helping to streamline communications, manage priorities, and support key initiatives. Responsibilities include:

• Managing complex calendars, scheduling meetings, and coordinating logistics
• Preparing and editing communications, reports, and presentations
• Serving as a liaison across internal offices and external partners
• Planning events and supporting special projects involving independent research and coordination
• Improving administrative processes to enhance efficiency and communication

• Requires a Bachelor's degree in Communications, Business Administration, Management, or a related field
• Experience in a senior or lead administrative support role or equivalent experience
• An equivalent combination of education and experience may also be considered

• Skilled in:
  • collaborating and communicating to build relationships with individuals at all levels within and external to the university to support department needs
  • interpreting policies and procedures to proactively resolve issues
• Excellent written, verbal and interpersonal communication skills
• Strong organizational and time management skills and attention to detail
• Computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc.
• Ability to:
  • handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality.
  • identify problems, generate ideas for improvement, and implement or recommend solutions
  • use discretion and independent judgment to make sound decisions balancing facts, priorities, and possible outcomes
  • use discretion regarding when to involve the senior leader or Executive, when to resolve issues independently, or when to engage others

• Purdue University will not sponsor employment authorization for this position
• A background check will be required for employment in this position
• FLSA: Exempt (Not Eligible for Overtime)
• Retirement Eligibility: Defined Contribution Waiting Period
• Benefit Statement: Purdue University offers a substantial Benefit Package including medical, dental, and vision insurance as well as a generous paid time off package for sick and vacation days

• Pay Band S055
• Job Code #20002357