Executive Assistant

Job Title: Executive Assistant II

Job Description

The Executive Assistant II supports the Forestry & Right-of-Way Services organization by providing comprehensive administrative, operational, and project support to department leadership. This role manages key business processes, departmental systems, documentation, and employee support activities while handling sensitive information with professionalism and discretion. The position is ideal for a highly organized professional who is comfortable working across multiple technology platforms and collaborating with operational and field-based teams.

Responsibilities

• Process department expenses and maintain accurate records within Oracle Cloud ERP.
• Serve as the department timekeeper and assist with timekeeping corrections within Oracle Cloud HCM.
• Maintain and update workforce and callout-related data systems to support operational needs.
• Support strategic planning activities using Microsoft Teams, Planner, and related collaboration tools.
• Coordinate department and leadership meetings, including scheduling, room reservations, catering, and technology logistics.
• Manage calendar activities and meeting coordination for leadership and business support teams.
• Assist with document preparation, presentation formatting, report generation, and file management using Microsoft Office 365 applications.
• Organize and maintain SharePoint sites, records, and departmental documentation to ensure information is current and accessible.
• Attend meetings and prepare clear meeting notes, action items, and follow-up correspondence.
• Support onboarding activities for employees and contingent staff as an administrative resource for departmental leadership and business support teams.
• Handle sensitive and confidential information with discretion and professionalism.
• Provide ongoing administrative and operational support and perform additional duties as needed to assist the department.

Essential Skills

• At least 2 years of experience as an Executive Assistant, Administrative Assistant, Coordinator, or in a similar support role.
• Proficiency with Microsoft Office 365 applications, including Microsoft Teams, Microsoft SharePoint, Microsoft Planner, Outlook, Word, Excel, and PowerPoint.
• Demonstrated experience providing executive administrative support in a dynamic environment.
• Strong organizational skills with the ability to manage complex schedules, documentation, and multiple concurrent tasks.
• Excellent written and verbal communication skills for interacting with leadership and cross-functional teams.
• Effective time-management skills with the ability to prioritize and manage multiple priorities in a fast-paced environment.
• Experience coordinating meetings, calendars, and business documentation for operational or business teams.
• High attention to detail and accuracy in handling data, documents, and records.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Comfort working with multiple technology platforms and collaboration tools.

Additional Skills & Qualifications

• Experience with Oracle Cloud ERP for expense processing and record management.
• Experience with Oracle Cloud HCM, particularly timekeeping and corrections.
• Experience using Microsoft Copilot in a corporate environment.
• Experience in the utility, forestry, vegetation management, or right-of-way industry.
• Experience supporting operational or field-based organizations.
• Familiarity with workforce and callout-related data systems.
• Ability to support strategic planning activities and collaborate with operational leadership.
• Experience working in a hybrid work setting and collaborating with cross-functional business support teams.

Work Environment

This role operates in a hybrid work arrangement that combines remote work with on-site support as needed. Candidates should reside within approximately 90 minutes of the Atlanta headquarters to enable effective in-person collaboration. The position supports operational and business leadership teams in a collaborative environment within a stable utility organization, offering a long-term opportunity to contribute to forestry and right-of-way services. The work involves regular use of Microsoft Office 365, Oracle Cloud ERP, Oracle Cloud HCM, and modern collaboration tools, with a focus on supporting both office-based and field-oriented operations.

Job Type & Location

This is a Contract position based out of Atlanta, GA.

Pay and Benefits

The pay range for this position is $25.00 - $28.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Atlanta,GA.

Application Deadline

This position is anticipated to close on Aug 19, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.