Executive Assistant

EXECUTIVE ASSISTANT

TO THE PRESIDENT AND CHIEF EXECUTIVE OFFICER

(Full-Time Temporary-to-Permanent)

JOB SUMMARY: Reporting to the CEO, we're seeking a highly skilled professional with a strong executive assistant background to join the agency at its headquarters in Atlanta, Georgia. The Executive Assistant position is a temporary full-time, nonexempt role. This position is not benefits-eligible during the temporary period; however, it may become benefits-eligible if transitioned into a permanent role based on organizational needs and performance.

This person will be a critical asset to the President and CEO, helping drive efficiency across the organization by properly prioritizing his time and attention. This is a great opportunity for someone who possesses a high degree of organization, high level of emotional intelligence, and a strong communicator that can take on the challenge of aligning operations to our mission. The right candidate will be comfortable working in a fast-paced, dynamic, and diverse work environment. We are looking for someone to help drive innovation in the communities we serve to keep kids connected.

An ideal candidate will have:

" Passion for mission serving young people and making a lasting impact.

" Strong interpersonal skills with the ability to take initiative, multi-task, be a team-player, flexible, adapt to shifting priorities, and prioritize work.

" Excellent communication skills (both oral and written.

" Familiarity with non-profit sector

" Extensive working knowledge of Microsoft Office software packages

" Ability to work cross-functionally as a team player highly collaborative.

" Operationally attuned to supporting donor stewardship, particularly individual giving

" Superb attention to detail and ability to track, execute, and manage multiple workflows at once.

" High energy and fast-paced execution

" High degree of comfort with change and ambiguity

" Strong calendar management skills, including prioritizing competing demands, anticipating scheduling needs, and coordinating complex meetings across internal and external stakeholders.

" Experience providing board support, including meeting coordination, preparation of materials, agenda management, and follow-up on action items.

ESSENTIAL RESPONSIBILITIES:

" In this role, you will have high visibility and the opportunity to develop your leadership skills over time.

" Actively support and assist the President in the conduct of day-to-day operations.

" Manage all scheduling and travel logistics for the President.
" Prepare and edit correspondence, presentations, reports, and memos.
" Complete expense reports and manage correspondence with vendors.
" Support the President/CEO in executing priorities, working on and at times leading strategic and priority projects along with engaging with outside funders, partners, advisors, and stakeholders.

" Record minutes of all Board and Executive Committee meetings. Schedules for new Board Member Orientations.

" Lead internal communications, ensuring effective communication between the Board, prospects, the President/CEO, senior leadership, and internal teams, while contributing to our cohesive and positive culture

" Lead stewardship and management efforts to engage prospects, funders, partners, and stakeholders to build strong relationships within the Board and across the organization.

" Manage all Board engagements, lead in the preparation of Board materials and presentations, and coordination of meeting logistics.

" Manage the flow and exchange of information vital to the Executive office, streamline workflows and interactions, and manage complex and changing priorities.

" Use administrative expertise in strategic planning support across executive teams and coordinate with administrative team to balance office operations and functions.

" Draft and distributes agency-wide communication. External correspondence. reports, and presentations as requested.

" Supporting CEO at select events and meetings with capturing meeting notes and content for sharing on social media

QUALIFICATIONS:

" Bachelor's degree in business administration

" 5 + years of relevant professional experience working with C-Suite leaders, high-level influencers, and donors.

" Experience in board development, stewardship, and management, with an emphasis on fundraising donor cultivation

" Possess strong customer service skills and experience with internal and external parties.

" Excellent written and verbal communication skills/experience with an emphasis on presentation development

" Tech Savvy and understanding of constituent management.

" Social media savvy

" Strong intuition for exercising discretion and confidentiality.

WORK ENVIRONMENT:

" Routine office environment. This position is in our Atlanta office, with a flexible, hybrid

work schedule.

" Standard BBBSMA office hours are Monday through Friday, 9:00 5:30 pm. This role is expected to work a full-time schedule during these hours, as agreed upon with the President/CEO.

PHYSICAL REQUIREMENTS:

" This position is a primarily sedentary position and frequently requires the use of standard office equipment (telephone, PC, copier, fax, and printer).

" May occasionally require bending, reaching, and lifting to 10 lbs.