Executive assistant

We are looking for a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive leadership team. This role is designed for a professional who thrives in a fast-paced environment, possesses a sharp sense of urgency, and can anticipate the needs of high-level executives to ensure seamless daily operations. This position is covering for an employee going on a Leave of Absence who will be out on leave for 6 months. What We're Looking For

• Exceptional Communication: great verbal and written skills with the ability to interface with global stakeholders.
• Technical Proficiency: Advanced skills in Microsoft Office applications and office equipment troubleshooting.
• High-Level Discretion: Ability to manage sensitive information and use knowledge of executive needs to prioritize tasks.
• Organizational Mastery: Expert at managing multiple pending items simultaneously while maintaining strict attention to detail.
• Collaborative Spirit: Willingness to provide cross-coverage for team members to ensure continuity of operations.

• Calendar & Meeting Management: Manage complex calendars, schedule meetings, and prepare agendas for executive staff.
• Global Coordination: Schedule on-site and off-site conferences globally, communicating effectively with internal and external customers.
• Executive Travel: Arrange detailed travel itineraries and ensure all necessary documentation (visas, passports, invitation letters) is secured prior to departure.
• Communication & Correspondence: Handle phone calls and messages with a solid sense of urgency, and draft professional memos, presentations, and spreadsheets.
• Event Planning: Assist with the coordination of tours, engagement events, and town halls.
• Financial Administration: Process invoices, manage expense reports, and route documents for executive signature.
• Facilities & Tech Support: Manage conference room requests, resolve scheduling conflicts, and maintain advanced knowledge of conference room equipment.
• Office Operations: Log attendance records, execute shipping requests (UPS/FedEx), and manage office supply procurement.

• calendar management (10 years of experience is required)
• travel arrangements
• administrative support
• office operations
• communications
• Expense Reports (1 year of experience is required)
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  Qualifications
• Years of experience: 3 years
• Experience level: Experienced
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  Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
  
  Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
  
  At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
  
  Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
  
  This posting is open for thirty (30) days.