Executive Assistant - Atlanta, GA

Executive Assistant - Atlanta, GA - United States - 193369 - Koch

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Executive Assistant - Atlanta, GA

Location(s)

Atlanta, Georgia

Company

Georgia-Pacific

Career Field

Administrative Support

Job Number

193369

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Your Job

We are seeking a highly capable and proactive Executive Administrative Partner to support the senior leadership of our Containerboard and Cellulose organizations. You will enable executives to operate at their highest comparative advantage by proactively managing time, information, priorities, and interactions-anticipating needs, understanding intent, and driving outcomes rather than simply executing tasks. The successful candidate brings strong judgment, discretion, and organizational skills, a natural bias toward anticipation and follow-through.

What You Will Do

Optimize Executive Time & Priorities

• Develop a deep understanding of executive priorities, goals, and key deliverables-not just calendar events-and curate calendars to reflect true priorities rather than inbound requests.
• Anticipate trade-offs and recommend changes that optimize executive time against value, actively protecting focus and preparation time for key commitments such as board meetings.
• Ensure executives enter every meeting prepared with the right materials, context, and intended outcomes in mind.

Manage Information Flow & Follow-Through

• Filter, prioritize, and elevate communications based on importance and urgency, serving as a primary source of situational awareness for the executives you support.
• Track key discussions, decisions, and commitments across meetings and emails, and follow up proactively on action items without waiting for direction.

Anticipate Needs & Operate with Intent

• Seek to understand the context, intent, and desired outcomes behind requests, and act accordingly-offering recommendations and solutions rather than waiting for instructions.
• Anticipate needs before they are explicitly stated, and identify risks, gaps, or inefficiencies and address them proactively.
• Adjust your approach based on executive preferences and business context to reduce rework and the need for detailed direction.

Enable High-Impact Meetings & Operating Rhythm

• Build strong relationships across stakeholders, represent executives professionally and with sound judgment, and maintain strict confidentiality and discretion at all times.
• Manage scheduling, room booking, catering, and travel for executives, as well as planning and coordination of complex and large-scale events (e.g. offsites, townhalls, team events).
• Complete executive expense reports accurately and on time, and continuously identify opportunities to improve processes, communication, and workflows.
• Coordinate workspace, facilities, and floor logistics, partnering with facilities and safety stakeholders to anticipate issues and execute office moves and changes smoothly.
• Coordinate sales leadership customer events both on-site and off-site.

Support Others with Warmth & Composure

• Bring a warm, approachable attitude to daily interactions while remaining calm, steady, and solutions-focused under pressure.
• Extend help to employees as needs arise, connecting them with the right resources and following through to support a positive workplace experience.
• Support Legal Operations & SharePoint Maintenance
• Support the Legal team with contract coordination, organization, and administrative follow-through, while maintaining accurate and up-to-date SharePoint sites, files, and resources.

Champion AI & New Ways of Working

• Build personal expertise in AI-enabled tools and identify practical, repeatable opportunities to reduce manual work and improve the speed and quality of deliverables.
• Share tips and best practices with executives and serve as a first point of contact for basic AI questions.

Who You Are (Basic Qualifications)

• Experience providing administrative support to senior leaders or executives.
• Demonstrated ability to manage complex calendars, travel, and expense reporting with a high degree of accuracy and discretion.
• Strong written and verbal communication skills, with the ability to interact professionally with stakeholders at all levels.
• Proficiency with Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint, and SharePoint).
• Proven organizational and problem-solving skills, with the ability to anticipate needs, prioritize, and follow through with minimal direction.
• A track record of handling confidential information with sound judgment and integrity.

What Will Put You Ahead

• Experience planning and executing large-scale events.
• Experience coordinating across cross-functional teams.

At Koch companies, we are entrepreneurs. This means we openly challenge the status quo, find new ways to create value and get rewarded for our individual contributions. Any compensation range provided for a role is an estimate determined by available market data. The actual amount may be higher or lower than the range provided considering each candidate''s knowledge, skills, abilities, and geographic location. If you have questions, please speak to your recruiter about the flexibility and detail of our compensation philosophy.

Hiring Philosophy

All Koch companies value diversity of thought, perspectives, aptitudes, experiences, and backgrounds. We are Military Ready and Second Chance employers. Learn more about our hiring philosophy here.

Who We Are

As a Koch company and a leading manufacturer of bath tissue, paper towels, paper-based packaging, cellulose, specialty fibers, building products and much more, Georgia-Pacific works to meet evolving needs of customers worldwide with quality products. In addition to the products we make, we operate one of the largest recycling businesses. Our more than 30,000 employees in over 150 locations are empowered to innovate every day -to make everyday products even better.

At Koch, employees are empowered to do what they do best to make life better. Learn how our business philosophy helps employees unleash their potential while creating value for themselves and the company.

Our Benefits

Our goal is for each employee, and their families, to live fulfilling and healthy lives. We provide essential resources and support to build and maintain physical, financial, and emotional strength - focusing on overall wellbeing so you can focus on what matters most. Our benefits plan includes - medical, dental, vision, flexible spending and health savings accounts, life insurance, ADD, disability, retirement, paid vacation/time off, educational assistance, and may also include infertility assistance, paid parental leave and adoption assistance. Specific eligibility criteria is set by the applicable Summary Plan Description, policy or guideline and benefits may vary by geographic region. If you have questions on what benefits apply to you, please speak to your recruiter.

Additionally, everyone has individual work and personal needs. We seek to enable the best work environment that helps you and the business work together to produce superior results.

Equal Opportunities

Equal Opportunity Employer, including disability and protected veteran status. Except where prohibited by state law, some offers of employment are conditioned upon successfully passing a drug test. This employer uses E-Verify. Please click here for additional information. (For Illinois E-Verify information click here, aquí, or tu).

#LI-BC1

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