Executive Assistant - AVP/Dean

Sonoran University of Health Sciences shapes a healthier future by supporting students as they train to excel as healthcare professionals, by enhancing the health and wellbeing of our patients and communities, and by discovering effective treatments for humanity grounded in the healing power of nature. Our vision is a world that embraces the healing power of nature. Located in Tempe, Arizona, the overall environment is vibrant and dynamic, with passionate students, staff, and faculty.

As a private institution, Sonoran University is dedicated to fostering a supportive, inclusive community for all. Sonoran community members embody and promote inclusive excellence (IE*). This includes a commitment to respecting diverse perspectives and continually advancing your understanding and practices around equity, belonging, and support for all students, employees, patients, and our greater community. You will contribute to a campus culture that embraces our core values.

Job Description/Summary:

The Executive Assistant (EA) to Sonoran University's Associate Vice President of Program Innovation and Dean of the College of Nutrition & School of Mental Health (AVP/Dean) is a trusted partner who provides high level administrative and operational support to the AVP/Dean to maximize her efficiency and allow her to focus on her core leadership responsibilities. This position requires the ability to handle highly sensitive and confidential information with the utmost discretion. The EA will provide advanced administrative oversight and support where results must be timely, high quality, and accurate. The role requires strong organizational, communication, and technical skills.

The ideal candidate is proactive and organized and can operate with a high degree of autonomy and judgment in a dynamic environment. Experience working in a higher education environment is a plus. The Executive Assistant to the AVP/Dean will be an active member of the Sonoran University community promoting its mission, vision, and core values and will adhere to high ethical and professional standards.

The position will be scheduled for 20 hours per week between the hours of 8:00am - 5:00pm Arizona Time with an expectation for flexibility when needed.

Job Responsibilities:

The Executive Assistant supports or is directly responsible for the following:

Administrative

• Manage the schedule of the AVP and prioritize and coordinate meetings across time zones
• Support academic meetings (e.g. Dean's Council Meetings) by preparing agendas, materials, and logistics and recording minutes
• Act as a primary point of contact on behalf of the AVP for members of the Executive Council, faculty, staff, and external constituents by managing the flow of information, coordinating priorities, and supporting the effective execution of academic affairs goals
• Plan travel arrangements for business trips and events including managing expense reimbursements
• Update, distribute, manage access, and maintain records of annual performance evaluation forms for full-time faculty
• Support academic project management including using project management software (e.g. Smartsheet, MS Planner) to maintain cross functional integrated project plans
• Support AVP/dean with timecard and time off requests and onboarding for faculty & student Federal Work Study positions
• Maintain and refine internal administrative processes and electronic filing systems
• Coordinate updates to academic publications, (e.g. Faculty Handbook, Catalog)
• Other duties as assigned

• Superior organizational skill and attention to detail
• Exceptional written and verbal communication skills
• Project management skills
• Basic budget management skills preferred
• Management of competing priorities and confidential and sensitive information with discretion, professionalism, and sound judgment
• Representing leadership with professionalism and diplomacy
• Managing document, reports, and data with accuracy
• Expert-level proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, MS Forms, MS Planner) SmartSheet, and an aptitude for learning new software and systems

• An associate's or a bachelor's degree
• A combination of education and significant professional experience in lieu of a degree

• Our benefits go above and beyond to support your health, happiness, and lifestyle.
• Qualifying employees enjoy comprehensive medical, dental, and vision plans, vacation time, 12 paid holidays, a 401(k) plan with a discretionary match, and employer-sponsored life, AD&D, and long-term disability coverage.
• Every team member benefits from paid sick time, and exclusive perks like free office visits at our Medical Center and Neil Riordan Center, plus discounts at the largest medicinary in the Southwest - with shipping available!
• Enjoy a delicious meal our onsite café, or unwind in our fully equipped employee breakroom with a full kitchen, coffee, and new snacks every month.
• Prioritize your wellness with free personalized nutritional care, a yoga studio, a fitness center, and covered parking.
• Explore a wealth of knowledge in our library, rock your Sonoran pride on Casual Wednesdays, and be celebrated through our annual Employee Appreciation Day.
• Want more? Access exclusive deals on attractions, shows, shopping, and more through Tickets At Work and LifeMart.
• With a flexible hybrid work environment and an inspiring culture, Sonoran University is where passion and purpose meet to create a workplace like no other!