Executive Assistant

Executive Assistant

LHH is partnering with a highly respected financial services organization in Baltimore to identify an experienced Executive Assistant for an immediate temporary opportunity. This role will support a team of senior professionals and serve as a key partner in managing client relationships, executive operations, and day-to-day business functions.

Location: Baltimore, MD (5 days a week onsite)

Compensation: $28-$35/hour

Duration: 6-Month Contract with Potential for Permanent Conversion

Start Date: ASAP

Key Responsibilities

• Provide high-level administrative support to senior leadership and investment professionals.
• Manage complex calendars, scheduling priorities, and meeting coordination across multiple stakeholders.
• Serve as a gatekeeper by helping prioritize requests, manage competing demands, and maximize executive productivity.
• Coordinate communications, including managing calls, emails, and correspondence on behalf of the team.
• Prepare, edit, and format presentations, reports, meeting materials, and other business documents.
• Anticipate team needs and proactively address challenges before they arise.
• Serve as a primary point of contact for client inquiries when team members are unavailable.
• Coordinate recurring client meetings and ensure a seamless client experience.
• Prepare meeting logistics, agendas, materials, and follow-up documentation.
• Maintain accurate client records and activity tracking within CRM systems.
• Support onboarding activities for new clients and assist with account updates and changes.
• Build strong working relationships with clients while maintaining professionalism and confidentiality.
• Manage detailed and frequently changing executive calendars.
• Coordinate domestic travel arrangements, itineraries, accommodations, and transportation.
• Optimize travel schedules to maximize efficiency and productivity.
• Track and reconcile expenses, prepare expense reports, and ensure timely submission.
• Support day-to-day operational activities and internal workflow management.
• Coordinate with internal departments to facilitate requests and ensure timely completion of tasks.
• Maintain and organize confidential records, client documentation, and business files.
• Assist with reporting, data management, and special projects.
• Monitor deadlines and ensure deliverables are completed accurately and on time.
• Coordinate team meetings, events, and client-facing functions.
• Assist with planning and execution of internal celebrations, team-building activities, and client appreciation events.
• Manage event logistics, invitations, registrations, and attendee communications.

Qualifications

• 2+ years of Executive Assistant, Senior Administrative Assistant, or related support experience.
• Experience supporting senior leaders, executives, or client-facing teams.
• Financial services, banking, wealth management, investment management, or professional services experience strongly preferred.
• Exceptional organizational and multitasking skills with strong attention to detail.
• Excellent verbal and written communication skills.
• Ability to exercise discretion and sound judgment when handling confidential information.
• Advanced proficiency with Microsoft Office Suite, including Outlook, Excel, PowerPoint, and Word.
• Bachelor's degree preferred

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Equal Opportunity Employer/Veterans/Disabled