Executive Assistant

Johns Hopkins Hospital

Baltimore, MD

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JOB DETAILS

SALARY

$22.33–$36.86 Per Hour

SKILLS

Administrative Skills, Audiovisual, Best Practices, Board Meeting, Business Continuity Planning (BCP), Calendar Management, Career Development, Catering Services, Communication Skills, Document Management, Event Management, Executive Assistant Skills , Expense Reports, Healthcare, Healthcare Administration, Higher Education, Hospital, Leadership, Logistics, Mail Processing, Meeting Minutes, Microsoft Product Family, Microsoft SharePoint, Nonprofit, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Proofreading, Schedule Development, Strategic Planning, Systems Administration/Management, Systems Maintenance, Team Player, Time Management, Travel Planning, Tuition Fees

LOCATION

Baltimore, MD

POSTED

Today

What Awaits You?

Career growth and development
Employee and Dependent Tuition Assistance
Diverse and collaborative working environment
Affordable and comprehensive benefits package

Our competitive Benefit Package isdesigned to support the well-being and financial security of our employees. You can explore the details of our benefits offering by visiting the following link:

Summary

The Executive Assistant provides high-level administrative support to the Executive Director of Strategy and Performance Excellence, who serves as the chief of staff to the President of The Johns Hopkins Hospital. This role requires exceptional organizational skills, discretion, and the ability to manage complex schedules and communications in a fast-paced, mission-driven environment. The Executive Assistant plays a critical role in ensuring the smooth operation of the Office of the President and supporting strategic initiatives across the institution.

Key Responsibilities:

Administrative Support: Manage calendars, schedule meetings, coordinate travel arrangements, and prepare expense reports.
Communication Management: Draft, proofread, and manage correspondence; ensure timely responses to internal and external inquiries.
Meeting Coordination: Support the Executive Director with agenda planning related to key leadership and staff meetings across the organization. Prepare agendas, take minutes, and follow up on action items for high-level meetings.
Event Coordination: Support the Executive Director in planning and executing high-profile internal and external events, including leadership retreats, board meetings, town halls, and ceremonial functions. Coordinate logistics such as venue selection, catering, AV setup, participant communications, and materials preparation.
Project Assistance: Support the Executive Director in tracking strategic initiatives, preparing presentations, and managing updates to policies and procedures.
Confidentiality: Handle sensitive information with the utmost discretion and professionalism.
Stakeholder Engagement: Liaise with senior leaders, faculty, staff, and external partners on behalf of the Executive Director. Ensure professional and responsive communication with all stakeholders.
Office Operations & Collaboration Tools: Maintain organized filing systems, manage supplies, and support general office functions. Utilize Microsoft Teams and SharePoint for communication, document management, and collaboration. Demonstrate openness to learning and adopting new organizational and collaboration tools, as needed.
Service Orientation & Flexibility: Demonstrate a proactive, service-oriented approach in all interactions, with a commitment to supporting the needs of leadership and the broader organization. Willingly take on other duties as assigned to support the evolving needs of the Office of the President and executive leadership.
Cross-Team Support: Provide back-up administrative support to other Executive Assistants supporting executive leadership during absences, peak periods, or special projects. Collaborate across the executive assistant team to ensure continuity of operations and shared best practices.

Education:
Two years of college-level coursework, technical business school, or equivalent required. Bachelor's degree preferred.

Work Experience:
Three to five years of related experience required. At least two years of executive-level administrative support experience in healthcare, higher education, or nonprofit sectors preferred.

Salary Range: $22.33 /hour - $36.86 /hour. Compensation will be commensurate with equity and experience for roles of similar scope and responsibility.

We are committed to creating a welcoming and inclusive environment, where we embrace and celebrate our differences, where all employees feel valued, contribute to our mission of serving the community, and engage in equitable healthcare delivery and workforce practices.

Johns Hopkins Health System and its affiliates are drug-free workplace employers.

Johns Hopkins Health System and its affiliates are an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, mental or physical disability, genetic information, veteran status, or any other status protected by federal, state, or local law.

About the Company

Johns Hopkins Hospital

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