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Executive Assistant

Express Employment Professionals Defunct

Bartow, FL

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JOB DETAILS
SALARY
SKILLS
Board Meeting, Calendar Management, Communication Skills, Detail Oriented, Establish Priorities, Executive Assistant Skills , Expense Reports, Follow Through, Leadership, Logistics, Meeting Minutes, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft SharePoint, Microsoft Word, Multitasking, Organizational Skills, Presentation/Verbal Skills, Process Management, Time Management, Travel Planning, Writing Skills
LOCATION
Bartow, FL
POSTED
Today
Job Full Description

Job Title: Executive Assistant to Executive Director
Pay: $23.00/hour (Full-Time, 40 hours/week)
Schedule: Monday-Friday, 8:00 AM - 5:00 PM (1-hour lunch)
Note: Occasional evenings and weekends may berequired based on events; advance notice will be provided.
Position Overview

We are seeking a highly skilled and proactive Executive Assistant to support our Executive Director. This is an advanced-level role, ideal for a detail-oriented professional who thrives in a fast-paced environment and can manage competing priorities with precision and discretion.

This position requires a high level of professionalism, strong organizational skills, and the ability to anticipate needs while maintaining confidentiality.
Key Responsibilities
  • Serve as the primary point of contact and gatekeeper for the Executive Director, managing all inbound communications.
  • Maintain and manage a complex, ever-changing calendar with a high level of accuracy and attention to detail.
  • Strategically schedule meetings and proactively adjust priorities as needed.
  • Ensure the Executive Director is prepared, punctual, and informed for all meetings and commitments.
  • Review, research, and route correspondence; draft communications and prepare documents as needed.
  • Prepare materials and presentations for high-priority meetings.
  • Take detailed meeting minutes, including board meetings, and provide timely drafts for review.
  • Coordinate all travel logistics, including transportation, accommodations, itineraries, and reservations.
  • Track and follow up on key initiatives to ensure timely completion.
  • Manage and process executive expense reports.
  • Handle confidential information with discretion and professionalism.
  • Support special projects and administrative needs as they arise.
  • Occasionally assist with personal and professional errands for leadership.
  • Provide support to other office team members as needed.
Qualifications
  • Advanced proficiency in Microsoft Office Suite (SharePoint, Excel, Word, Outlook, PowerPoint)
  • Strong organizational, time management, and multitasking abilities
  • Exceptional attention to detail and follow-through
  • Excellent written and verbal communication skills
  • Ability to work independently and collaboratively
  • High level of professionalism and discretion
Ideal Candidate

The ideal candidate is highly organized, confident, and proactive with a "Type A" personality. They are polished, dependable, and capable of handling sensitive information while maintaining a positive and professional demeanor.
Dress Code

Professional business attire required.

Lakeland, FL
3441
1805 US Highway 98 South
Suite A&C
Lakeland, FL 33801

About the Company

E

Express Employment Professionals Defunct

As we build lasting relationships with our associates and clients through accountability, integrity, and excellence, we will make a difference in our communities. As a team, we will be moved by compassion, a mindset of gratitude, and a mission to help each other and those we serve both in our communities and around the world.

COMPANY SIZE
10 to 19 employees
INDUSTRY
Staffing/Employment Agencies
EMPLOYEE BENEFITS
401K, Employee Referral Program, Life Insurance
WEBSITE
http://Expresspros.con/waxahachietx

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