Executive Assistant BHS

Executive Assistant BHS in Granger, IN - Careers at Beacon Health System - Jobs in Healthcare Executive Assistant BHS in Granger, IN - Careers at Beacon Health System - Jobs in Healthcare

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Beacon Health System has been named to the prestigious 2023 Forbes list of America's Best Employers by State.

"We are honored to be recognized by Forbes as one of the top employers in the state of Indiana," said Beacon Health System CEO Kreg Gruber. "I am grateful to our associates for their significant contributions to our health system and their unwavering dedication to our patients every day. We strive to make Beacon a great workplace for everyone."

"I want to thank and congratulate each and every Beacon associate for their hard work, because we can't be a great employer without them," Gruber said. "This recognition would not be possible without a commitment to our mission - to deliver outstanding care, inspire health and connect with heart."

COVID Vaccination Required

Our mission is to deliver outstanding care, inspire health and connect with heart. For us to fully deliver outstanding care, we must ensure we provide the safest environment for care that we can. Beacon is now requiring the COVID vaccination for all associates.

Beacon Breaks Ground on New Memorial Hospital Patient Tower

In October 2022, Beacon Health System leaders broke ground on the new 10-story patient care tower on the campus of Memorial Hospital of South Bend. This transformational, once-in-a-generation project is designed to enrich the patient, family and visitor experience while meeting the growing healthcare needs of residents in our area for decades to come.

The tower is expected to create an estimated 500 new jobs in the community upon anticipated completion in early 2026. Click here to learn more about the new patient tower.

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Executive Assistant BHS

• Granger, IN
• Information Systems
• Beacon Health System
• Full-time - Day - Monday-Friday 8:00-5:00
• Req #: 224652

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Summary

The Executive Assistant plays a pivotal role in supporting HR leadership through a hybrid of executive administrative excellence and strategic project management. This role is designed to elevate traditional administrative duties by integrating transformation initiatives, data storytelling, and visual communication into the daily rhythm of HR operations.

MISSION, VALUES and SERVICE GOALS

• MISSION: We deliver outstanding care, inspire health, and connect with heart.
• VALUES: Trust. Respect. Integrity. Compassion.
• SERVICE GOALS: Personally connect. Keep everyone informed. Be on their team.

Transformation & Project Management

• Serve as a project manager for HR transformation initiatives, including the HR Journey roadmap.
• Manage scorecards, timelines, and deliverables across multiple workstreams.
• Facilitate cross-functional meetings and track action items and outcomes.
• Support change management efforts and stakeholder engagement.
• Create and manage HR Team SharePoint site

Data & Communication

• Curate and present people data insights through compelling storytelling.
• Develop high-quality visual presentations for executive meetings and strategic reviews.
• Coordinate internal communications related to HR strategy and transformation.

Executive Administrative Support

• Provide executive-level support to HR leadership (VPs), including calendar management, travel coordination, and meeting logistics.
• Prepare briefing materials, agendas, and presentations for leadership meetings.
• Maintain confidentiality and professionalism in all interactions.

Performs other functions to maintain personal competence and contribute to the overall effectiveness of the department by:

• Completing other job-related duties and projects as assigned.

ORGANIZATIONAL RESPONSIBILITIES

Associate complies with the following organizational requirements:

• Attends and participates in department meetings and is accountable for all information shared.
• Completes mandatory education, annual competencies and department specific education within established timeframes.
• Completes annual employee health requirements within established timeframes.
• Maintains license/certification, registration in good standing throughout fiscal year.
• Direct patient care providers are required to maintain current BCLS (CPR) and other certifications as required by position/department.
• Consistently utilizes appropriate universal precautions, protective equipment, and ergonomic techniques to protect patient and self.
• Adheres to regulatory agency requirements, survey process and compliance.
• Complies with established organization and department policies.
• Available to work overtime in addition to working additional or other shifts and schedules when required.

Commitment to Beacon''s six-point Operating System, referred to as The Beacon Way:

• Leverage innovation everywhere.
• Cultivate human talent.
• Embrace performance improvement.
• Build greatness through accountability.
• Use information to improve and advance.
• Communicate clearly and continuously.

Education and Experience

• The knowledge, skills and abilities as indicated below are normally acquired through the successful completion of a high school diploma or equivalent and a minimum of one year of additional training in office procedures, business and computer skills. Minimum of five to seven years of progressively responsible secretarial experience in an administrative or higher level secretarial position, through which knowledge of policies, procedures, and operations, development of administrative skills, and knowledge required to exercise discretion and independent judgment were obtained, is required.

Knowledge & Skills

• Proven experience in project management, preferably within HR, related fields, or organizational transformation.
• Strong administrative background supporting senior executives and/or projects.
• Exceptional communication and presentation skills.
• Proficiency in design tools (e.g., PowerPoint, Canva, Adobe) for visual storytelling.
• Ability to manage multiple priorities in a fast-paced environment.

Working Conditions

• Works in an office environment.

Physical Demands

• Requires the physical ability and stamina to perform the essential functions of the position.

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