Executive Assistant (Bilingual Mandarin)

Executive Assistant

Job Description

• Accompany the CEO to client meetings and business negotiations, providing coordination and communication support
• Prepare reports, presentations, and correspondence as required
• Serve as a key point of contact between the CEO and internal/external stakeholders
• Provide direct administrative support to the CEO, including calendar management, scheduling, and meeting coordination
• Assist with construction-related administrative tasks, including document organization, project tracking, and communication with internal teams
• Collect and follow up on performance updates from various departments
• Communicate with contractors and subcontractors regarding project schedules and maintain updates on completion timelines and estimated completion dates
• Manage travel arrangements, meeting logistics, and day-to-day executive support tasks
• Perform other duties as assigned by the CEO

Qualifications

• Bilingual in English and Chinese, with strong written and verbal communication skills in English
• Bachelor's degree in Business Administration, Construction Management, or a related field preferred
• Minimum of 3 years of relevant experience as an Executive Assistant, Operations Assistant, Construction Assistant, or Office Manager
• Strong organizational and time management skills
• Detail-oriented, analytical, and highly organized
• Proficient in Microsoft Excel, Word, and PowerPoint
• Ability to work independently as well as under the guidance of senior management
• Ability to perform effectively in a fast-paced, time-sensitive environment

Job Type

• Full-time

Schedule

• Monday to Friday, 9:00 AM - 6:00 PM (1-hour lunch break)

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Paid time off