Executive Assistant

Job#: 3042917

Job Description:

Executive Administrative Assistant

Position Summary

We are seeking an experienced Executive Administrative Assistant to provide high-level administrative support to senior leaders in a fast-paced professional environment. This individual will serve as a trusted partner to executive leadership by managing complex calendars, coordinating travel, preparing executive communications, and supporting strategic initiatives. The ideal candidate is highly organized, proactive, detail-oriented, and able to handle confidential information with the utmost discretion.

Key Responsibilities

Executive Support

• Manage complex executive calendars, appointments, and meeting schedules.
• Coordinate and prioritize meetings, events, and executive commitments.
• Arrange and manage travel logistics, including flights, accommodations, itineraries, and expense reporting.
• Serve as a primary point of contact between executives, internal teams, and external stakeholders.
• Screen and manage incoming calls, emails, and correspondence.

Communications & Document Management

• Draft, edit, proofread, and distribute executive-level communications, reports, presentations, and correspondence.
• Prepare meeting materials, agendas, presentations, and briefing documents.
• Maintain confidentiality when handling sensitive information, records, and communications.
• Ensure accuracy and professionalism in all written and verbal communications.

Project & Event Coordination

• Lead the planning and execution of executive meetings, leadership events, and special projects.
• Coordinate logistics for executive-level events and business initiatives.
• Track project milestones and support the successful completion of executive priorities.
• Collaborate with cross-functional teams to ensure deadlines and deliverables are met.

Administrative Leadership

• Act as a liaison between executive leadership and internal or external partners.
• Provide guidance and support to administrative staff as needed.
• Continuously identify opportunities to improve administrative processes and efficiencies.
• Utilize advanced software tools and technology to support executive operations.

Required Qualifications

• 3+ years of experience supporting General Manager, Director-level, or higher leadership.
• Expert-level proficiency in Microsoft Outlook, including complex calendar management.
• Experience coordinating executive travel and managing expense reporting.
• Strong proficiency in Microsoft PowerPoint and Excel.
• Excellent written and verbal communication skills.
• Demonstrated ability to manage confidential and sensitive information with discretion.
• Strong organizational, prioritization, and multitasking skills.
• Ability to work independently and exercise sound judgment in a fast-paced environment.

Highly Preferred Qualifications

• Associates or Bachelors degree in Business Administration, Communications, Management, Office Administration, or a related field.

Preferred Certifications

• Certified Administrative Professional (CAP).
• Professional Administrative Certification of Excellence (PACE).
• Project Management certification or project management fundamentals training.
• Event Planning certification.

Key Competencies

• Executive presence and professionalism.
• Attention to detail and accuracy.
• Strong interpersonal and relationship-building skills.
• Problem-solving and critical thinking abilities.
• Adaptability and flexibility.
• Time management and organizational excellence.
• Ability to anticipate executive needs and act proactively.

This is an excellent opportunity for an experienced administrative professional who thrives in a high-visibility role and enjoys partnering with senior leadership to drive organizational success.

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.

Everforth Apex uses a virtual recruiter as part of the application process. Click here for more details. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Everforth Apex and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https://www.apexsystems.com/privacy-policy

Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Everforth Apex team member can provide.

Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at [email protected] or 804-523-8228. Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.

UnitedHealthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Apex Systems.

Employee Type:

Contract

Location:

Birmingham, AL, US

Job Type:

Date Posted:

July 20, 2026

Pay Range:

$30 - $40 per hour

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