Executive Assistant

About the role

We are seeking an Executive Assistant to support our Chief Executive Officer, Chief Financial Officer, and Chief Technology Officer. The role reports to the Manager, Executive Operations and is based on site in Bozeman, Montana.

You will own calendars, travel, expenses, meeting logistics, and materials production for all three executives. You will also plan and execute company events and culture programming, including team gatherings, recognition programs, and on-site customer visits.

What you'll do

• Manage complex, frequently changing calendars for the CEO, CFO, and CTO
• Coordinate domestic and international travel end to end — flights, ground transportation, lodging, conference registration, itineraries, and rebooking when plans change
• Run meeting logistics: scheduling, rooms, video conferencing, catering, and distribution of materials
• Produce and format meeting materials, including decks, agendas, and pre-reads
• Plan and execute company events and culture programming from budget and venue through day-of execution, as well as manage event vendors, contracts, catering, and run-of-show
• Process expense reports and corporate card reconciliation for all three executives
• Proofread and format executive correspondence and presentations; draft routine communications
• Serve as the scheduling and logistics point of contact for employees, customers, investors, board members, and partners requesting executive time
• Handle confidential information with discretion
• Ready meeting spaces and host visitors on site
• Anticipate needs, identify potential issues before they arise, and proactively develop solutions

Qualifications

• 3–5 years supporting senior leaders in an executive assistant, administrative, or coordination role, including direct exposure to C-suite executives
• Demonstrated ability to support more than one executive at a time and make sound calls about competing demands
• Exceptional organizational skills and attention to detail
• Strong written and verbal communication; professional presence with board members, investors, and customers
• Proven discretion and mature judgment handling confidential and sensitive information
• Experience planning and executing events or company gatherings, including vendor and budget management
• High proficiency with Microsoft 365, calendaring, video conferencing, and collaboration platforms such as Slack or Teams
• Self-motivated and effective in a fast-moving environment where priorities shift
• Service-oriented and low-ego; takes pride in making other people effective
• Bachelor’s degree or equivalent demonstrated experience

Preferred Qualifications

• Experience at a growth-stage technology, energy, or scientific company
• Experience coordinating complex international travel
• Familiarity with travel and expense platforms (Concur, Expensify, Navan, Ramp, or similar)
• Event planning at company scale (50+ attendees), including multi-day or off-site programs
• Comfort using AI tools for drafting, summarizing, and research

Additional Information

• Bridger Photonics, Inc. is an Equal Opportunity Employer.
• United States Employment Eligibility: Bridger does not offer visa sponsorships. If you are hired, you will be required to fill out the US Department of Homeland Security’s I-9 form confirming you are able to work in the US.