Executive Assistant

• Manage complex executive calendars, appointments, and scheduling priorities.
• Coordinate internal and external meetings, including preparing agendas, meeting materials, logistics, and follow-up action items.
• Screen and prioritize calls, emails, correspondence, and other communications, responding or escalating as appropriate.
• Prepare reports, presentations, spreadsheets, correspondence, and other business documents.
• Maintain confidentiality of sensitive company, employee, and executive information.
• Serve as a professional liaison between executives, employees, clients, vendors, and other stakeholders.
• Arrange domestic and international travel, including flights, lodging, ground transportation, and itineraries, and related logistics.
• Coordinate company events, leadership meetings, off-site meetings, and other business functions.
• Prepare, submit, and track expense reports and reimbursement requests.

• Organize and maintain digital and physical files, records, and documentation.
• Track deadlines, priorities, and action items to help ensure timely completion.
• Support special projects and operational priorities as assigned.
• Assist with office management and recommend administrative process improvements.
• Maintain regular and predictable attendance for the required schedule.
• Follow safety guidelines and act in a safe manner.
• Perform other duties assigned.

• Comprehensive medical insurance, including no monthly premium for employee-only coverage.
• Employer HSA contributions (if applicable).
• Company provided life and AD&D insurance.
• Optional dental, vision, supplemental life, short-term disability, accident, and critical illness coverage.
• Company-provided Employee Assistance Program (EAP).
• Vacation accrual.
• Paid holidays.
• 401k and Roth eligibility with company match.

• High level of professionalism, discretion, sound judgment and attention to detail.
• Strong business communication skills and professional etiquette.
• Excellent verbal and written communication skills.
• Strong interpersonal and relationship-building skills.
• Calendar management and scheduling skills.
• Knowledge of travel coordination and expense reporting procedures.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Ability to prepare polished presentations, reports and executive-level documents.
• Strong time management, organization, and prioritization skills.
• Ability to manage multiple tasks, deadlines, and competing priorities.
• Strong problem-solving and decision-making skills.
• Ability to handle confidential information and follow data privacy standards.
• Ability to work independently and collaboratively with minimal supervision.
• Flexibility to adapt to changing priorities and executive schedules.

• Prolonged periods of sitting at a desk and working on a computer.
• Frequent use of hands and fingers for typing, writing, and operating office equipment.
• Ability to communicate effectively in person, by phone, and via video conferencing.
• Occasional standing, walking, bending, reaching, or carrying light office materials.
• Visual ability to read documents, emails, reports, and computer screens.
• Ability to travel occasionally for meetings, events, or business needs.

• Ability to work extended hours periodically to meet business needs or executive schedules.

• High school diploma or equivalent required.
• Associate or bachelor’s degree preferred.
• Minimum of 3 years of executive administrative support experience required.
• Experience supporting C-level executives preferred.
• Advanced PowerPoint and presentation development skills preferred.
• Experience coordinating executive travel, meetings, expenses, and confidential communications preferred.

Right to Work/E-Verify

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