Executive Assistant

It’s the magic of immersing yourself in a motion picture masterpiece, or a new track from your favorite band, or the spectacle of a live Broadway show.  It’s hard to define and even harder to create, but that’s what we do at The Walt Disney Studios.  Ours is a culture of innovation, collaboration and creativity.  We raise the bar, then step over it, blazing trails through the production and distribution of world-class entertainment around the globe.  If you want to help tell compelling, enduring stories through movies, music or stage plays, then we want to hear from you. 

Imagine a career with an organization that brings smiles to millions every day. Imagine working with people whose passion for what they do is simply indescribable. We are The Walt Disney Company, live with a rich legacy of innovation, entertainment, and lifelong memories. With our vast array of both businesses and professionals, you’ll have the opportunity to join a team that’s beloved around the world, and to find out how it feels to love what you do. We invite you to discover for yourself why a career with Disney is the opportunity you‘ve been looking for.

The primary function of this role is to provide administrative support to two VPs, as well as assisting their teams with title-specific needs as they arise.

The Executive Assistant must possess flexibility and be willing to assume challenges. They must have a strong desire to grow within the job and learn more about Studios Marketing key initiatives and businesses.

This role will support two VPs and be onsite 4 days a week.

Job Responsibilities: 

• Internal and external meeting coordination, including logistics/preparation/invitations/materials for the above-mentioned executives and periodically, for their teams

• Weekly preparation of materials, to be organized and distributed in partnership with team

• Partnering and working extensively with internal departments and external vendors to provide and/or receive necessary information, materials, approvals, updates, etc

• Works with Director/Manager/Specialist on title specific execution needs

• Book travel arrangements in a timely manner

• Preparation of all business-related expenses for Director using SAP travel proxy role and ensuring expense reports are completed and filed in a timely manner

Basic Qualifications: 

• At least 1+ years of professional experience in an office and/or in an administrative capacity

• Excellent written and verbal communications and interpersonal skills to assure successful interaction with executives and colleagues

• Detail oriented with superior organization skills.

• Able to prioritize and multi-task and work well with others in a fast-paced environment

• Reliable, flexible, and reachable

• Team player with a positive outlook

Additional Preferred Qualifications:

• Bachelor’s Degree or equivalent experience

• Relevant experience in media or advertising preferred

• Proficient/Advanced in MS Office – specifically in Excel & PowerPoint (and/or Keynote)

• Proficient in PC and MAC

• SAP Experience