Strategic Executive Assistant
Remote. Full time. High trust. High impact.
You’ll be the right hand to a fast moving CEO who runs several companies, leads a large client portfolio, and juggles a full life. Your job is to keep her focused, supported, protected, and ahead of everything coming her way.
This is not a task taking role. It is not traditional admin work.
This is a high ownership partnership where you run the day to day so she can run the vision.
If you love being the steady force behind a leader, making life simpler, and keeping complex worlds organized, this might be your seat.
Your work touches every part of Meaghan’s world. You will manage her calendar, communication, travel, meetings, inboxes, projects, systems, and priorities across multiple businesses.
You will help her start her day with clarity and end it with everything wrapped up and ready for tomorrow.
You will think ahead. Solve problems before they surface. Clear friction. Anticipate needs. Create order. Protect her time. And help her stay focused on the work only she can do.
You must love details. You must love finishing things. You must communicate with warmth, clarity, and confidence. And you need to be two steps ahead at all times.
Manage all inboxes. Draft replies. Flag priorities. Handle follow ups.
Run morning meetings with a clear agenda, priorities, reminders, and alarms.
Manage the calendar so it reflects her highest priorities.
Protect focus time. Block prep time. Clear conflicts.
Start Zoom meetings. Handle links, recordings, agendas, and summaries.
Watch recorded meetings and note promises, follow ups, and deadlines.
Draft emails, texts, replies, and messages with her tone and precision.
Keep tasks moving forward. Close loops. Remove blockers.
Monitor projects and keep her ahead of deadlines.
Coordinate with internal teams.
Support leadership teams by gathering what they need from her.
Keep everything organized, updated, and on track.
Manage travel. Flights. Hotels. Cars. Reservations. Tripit.
Handle personal logistics. Appointments. Shopping. Ordering. Returns.
Manage passwords and account access.
Coordinate family calendars.
Support home admin and errands through the Personal Assistant.
Research, compare, and present options for everything from wallpaper to conference logistics.
Help prepare workshops, presentations, and speaking engagements.
Support product launches across multiple brands.
Handle complicated admin needs like insurance renewals and licensing.
Bring structure to new ideas and turn them into actionable plans.
You think in priorities.
You finish things.
You communicate with warmth and clarity.
You find answers instead of waiting for direction.
You bring calm to chaos.
You protect Meaghan from overwhelm and noise.
You have great intuition and even better follow through.
You respect privacy and handle sensitive information with care.
You love being the person who quietly makes everything run better.
Strong organizational skills
Strong written and verbal communication
Comfort with tech and the ability to learn new tools quickly
A natural sense of priority
Emotional intelligence and calm under pressure
Experience supporting a high performing leader in a fast moving environment
Confidence making decisions and moving things forward
A service minded heart with a get it done brain
No specific degree required.
No five year minimum required.
Your work ethic, instincts, and steadiness matter more than anything.
You wait for direction.
You get overwhelmed easily.
You dislike details, routines, or structure.
You move slowly or need constant reminders.
You prefer predictable tasks over shifting priorities.
You run mornings with confidence.
You know her patterns and preferences.
The inboxes feel lighter and under control.
Calendar feels intentional again.
Meetings are tight and well prepared.
You anticipate what she needs before she asks.
She feels supported, protected, and able to focus.
You are not managing tasks. You are managing the role.
Send us:
Your resume
A short Loom video sharing why this role feels right for you
One example of a time you brought order and clarity to a chaotic environment