Our client, a leading boutique advisory and execution firm serving entrepreneurs, family offices, and private clients, is seeking a highly organized and proactive Executive Assistant to support the Founder. This is a remote role, with a strong preference for candidates located in the Eastern time zone.
What You Will Be Doing:
• Manage complex calendars, scheduling, and coordination with clients, advisors, attorneys, bankers, CPAs, and internal teams, ensuring clarity around time zones and preventing scheduling conflicts.
• Monitor email threads, draft professional follow-up communications, and track outstanding action items to ensure timely responses and task completion.
• Maintain organized lists of open tasks, deadlines, and priorities while providing proactive reminders and follow-up support to the Founder.
• Organize and manage electronic documents within Google Drive, ensuring proper file structure, labeling, version control, and review of sensitive materials before distribution.
• Support daily business operations by converting voice notes and quick messages into actionable tasks, preparing meeting summaries, and managing recurring administrative responsibilities.
• Maintain a high degree of professionalism, discretion, confidentiality, and reliability while building positive relationships with clients, partners, and stakeholders.
Required Skills Experience:
• Minimum of 5 years of experience as an Executive Assistant, Founder's Assistant, Operations Assistant, Administrative Assistant, Legal Assistant, or in a similar support role.
• Exceptional written communication, organizational, and follow-up skills.
• Advanced proficiency with Gmail, Google Calendar, Google Drive, Google Docs, and Google Sheets.
• Prior experience supporting founders, executives, entrepreneurs, family offices, attorneys, CPAs, financial professionals, or leaders within professional services environments is strongly preferred.
• Strong attention to detail with the ability to manage multiple priorities in a fast-paced environment.
• Highly proactive, resourceful, and capable of anticipating needs before they arise.
We have worked with some of the world's largest organizations and specialize in hiring mid to executive level talent. We know what it takes to create an all star team. Servicing our candidates and clients with the highest level of respect, strategy and transparency has led Empowered Staffing to become a leader in the recruitment and staffing industry.
We offer Corporate Contingency Recruiting, Recruitment Process Outsourcing and Contract Staffing.
Our recruiting team specializes in the following areas : eCommerce & Retail , SaaS/Technology, Digital Marketing, Manufacturing, Human Resources , Accounting , Education , Healthcare and Legal.
Our clients recognize that hiring the right individual goes above and beyond the resume and that is why we are here. We make sure to have very detailed and long conversations with each candidate to understand their professional and personal motivations in life. This ensures that each candidate presented to our clients is a fit from a personal and professional perspective.
If you are the top in your field, let us help you transition your career in the right direction. We hire top performing talent for the most well-respected organizations across the US. Before partnering with any potential client, we look at company culture, management style, growth opportunities and the overall compensation/benefit package to ensure our candidate's success and happiness.