Executive Assistant

University of North Carolina

Chapel Hill, NC

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JOB DETAILS

SALARY

$57,936–$75,191 Per Year

SKILLS

Administrative Management, Administrative Skills, Biomedical Research, Business Administration, Calendar Management, Childcare, Cook Dishes, Editing, Executive Assistant Skills , Genetics, Health Science, Healthcare, High School Diploma, Higher Education, Leadership, Medical Organizations, Meeting Minutes, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Management, Onboarding, Patient Care, Patient Education, Peoplesoft, Performing Arts, Recreation, Request for Information (RFI), Retail, Schedule Development, Scientific Research, Skype, Team Player, Training/Teaching, Training/Teaching Curriculum, Travel Planning, WebEx

LOCATION

Chapel Hill, NC

POSTED

Today

Posting Information

Posting Information
Department
Anesthesiology-413601

Career Area
Administrative/Clerical Support

Is this an internal only recruitment?
No

Posting Open Date
04/23/2026

Application Deadline
05/26/2026

Position Type
Permanent Staff (SHRA)

Position Title
Executive Assistant - Journey

Salary Grade Equivalent
NC12 / GN10

Working Title
Executive Assistant

Position Number
00058646

Vacancy ID
P020953

Full-time/Part-time Permanent/Time-Limited
Full-Time Permanent

If time-limited, estimated duration of appointment

Hours per week
40

Work Schedule
Monday - Friday, 8:00 AM - 4:00 PM

Work Location
CHAPEL HILL, NC

Position Location
North Carolina, US

Hiring Range
$57,936 - $75,191

Pay Band Information
To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.

Position Summary Information
Be a Tar Heel!
A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation's top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn. One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community. University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package, paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

Primary Purpose of Organizational Unit
Our mission is to improve the health and well-being of North Carolinians and others whom we serve. We accomplish this by providing leadership and excellence in the interrelated areas of patient care, education and research.

Patient care: We promote health and provide superb clinical care while maintaining our strong tradition of reaching underserved populations and reducing health disparities across North Carolina and beyond.

Education: We prepare tomorrow's healthcare professionals and biomedical researchers from all backgrounds by facilitating learning within innovative and integrated curricula and team-oriented interprofessional education to ensure a highly skilled workforce.

Research: We develop and support a rich array of outstanding health sciences research programs, centers and resources. We provide infrastructure and opportunities for collaboration among disciplines throughout and beyond our university to support outstanding research. We foster programs in the areas of basic, translational, mechanistic and population research.

Position Summary
The primary purpose of the position is to support the Chair of the Department of Anesthesilogy in coordinating and managing various activities within the department. This position manages schedules, meeting arrangements, and travel. The position provides support for special projects and reporting responsibilities as needed. Responsibilities include responding to requests for information and data, managing administrative support for committees and professional meetings, and composing/transcribing/editing correspondence. In partnership with departmental HR representatives, the position coordinates faculty candidate recruitment interviews.

Other Responsibilities (including but not limited to the following)

Providing direct support to the Chair, Executive Vice Chair, and Associate Chair for Administration:

Maintaining calendars, including meetings and lectures
Scheduling all travel and create itineraries
Managing verbal and writtencommunication to faculty and staff
Assisting department leadership with scheduling and communication

Coordinating and taking attendance and minutes at department faculty and staff meetings
Coordinating faculty recruitment:

Providing assistance to the Chair, Associate Chair for Administration, Business Manager, and departmental HR staff in regards to recruitment, appointment, reappointment, promotion and post tenure reviews of faculty and EHRA non-faculty, including onboarding and offboarding
Arranging visits and prepare itineraries including meals, hotels and transportation
Serving as a liaison between applicants and the search committee

Minimum Education and Experience Requirements

High school diploma or equivalency and three years of progressively responsible administrative/office management experience; OR
Associate's degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience; OR
Bachelor's degree, preferably in business administration or a related discipline; OR
Equivalent combination of training and experience.

All degrees must be received from appropriately accredited institutions.

Management Preferences

Experience with Connect Carolina/PeopleSoft, Microsoft Outlook, Word, Excel, and PowerPoint.
Professional experience in higher education, preferably in an academic medical or healthcare organization.
Experience with WebEx, Skype, or other remote meeting program.
Knowledge and experience related to position.

Required Licenses/Certifications

Special Physical/Mental Requirements

Campus Security Authority Responsibilities
Not Applicable.

Position/Schedule Requirements
Evening work occasionally, Overtime occasionally, Weekend work occasionally

Special Instructions

Quick Link

Contact Information
Office of Human Resources Contact Information
If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to employment@unc.edu

Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

Equal Opportunity Employer Statement
The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.

About the Company

University of North Carolina

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