Executive Assistant

Posting Information

Posting Information

Department Civic Life and Leadership-312500 Career Area Administrative/Clerical Support Is this an internal only recruitment? No Posting Open Date 08/21/2026 Application Deadline 09/04/2026 Position Type Permanent Staff (SHRA) Position Title Executive Assistant - Journey Salary Grade Equivalent NC12 / GN10 Working Title Executive Assistant Position Number 20063620 Vacancy ID P021315 Full-time/Part-time Permanent/Time-Limited Full-Time Permanent If time-limited, estimated duration of appointment Hours per week 40 Work Schedule

Monday-Friday, 8:00-5:00pm

Work Location CHAPEL HILL, NC Position Location North Carolina, US Hiring Range $52,000-$74,000 Pay Band Information

To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.

Notice to Applicants

This position is not eligible for H-1B sponsorship.

Position Summary Information

Be a Tar Heel!

A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation's top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package, paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

Primary Purpose of Organizational Unit

The School of Civic Life and Leadership (SCiLL) is the newest independent schools at the University of North Carolina at Chapel Hill. SCiLL was established to equip students with the knowledge, skills, and experiences needed to engage thoughtfully in public discourse and prepare them to become informed, responsible citizens and leaders. The School serves as a hub for the study and practice of civic life, civic leadership, democracy, and the American political experience while fostering meaningful dialogue, research, and public engagement. SCiLL is home to the Program for Public Discourse and supports a variety of campus-wide and public-facing initiatives that advance its mission of promoting civic education and constructive dialogue.

Position Summary

The Executive Assistant represents the Office of the Dean for the School for Civic Life & Leadership in a professional and tactful manner. The person in this position responds appropriately to inquiries to the Dean's Office, independently researching to determine complete and accurate answers using all available resources. The incumbent serves as an agent and gatekeeper for the Dean. The position drafts and edits correspondences and prepares presentations and materials for meetings. In addition to having the sole responsibility of calendaring for the Dean, the Executive Assistant will provide support for calendar and scheduling to the Associate Dean for Faculty Development and Curriculum, ensuring effective coordination of meetings, appointments, and priorities.

The Executive Assistant works closely with the Business Officer to coordinate faculty recruitment and onboarding activities. Responsibilities include scheduling and coordinating search committee meetings, managing recruitment materials, organizing candidate interview itineraries, and coordinating travel and lodging arrangements for faculty candidates. The Executive Assistant also coordinates the onboarding of visiting scholars and provides administrative support for a variety of projects and initiatives on behalf of the Dean and departmental leadership to ensure efficient operations.

This position performs a variety of administrative and operational duties to support the department's daily functions. Responsibilities include coordinating with Information Technology to establish and maintain departmental listservs, assisting with donor stewardship activities, managing the department's shared email inbox, ordering office supplies, coordinating facilities and maintenance requests, and assisting the Dean with preparing correspondence, including thank-you notes. The Executive Assistant also provides general administrative support to ensure the efficient operation of the department.

Minimum Education and Experience Requirements

High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate's degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience ; or Bachelor's degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Management Preferences

• Familiarity with Concur
• Prior experience with BuyCarolina
• Prior experience in executive assistance and management, particularly with calendaring and planning itineraries
• Knowledge of UNC systems, policies, and procedures

Required Licenses/Certifications Special Physical/Mental Requirements

N/A

Campus Security Authority Responsibilities

Not Applicable.

Position/Schedule Requirements Special Instructions Quick Link https://unc.peopleadmin.com/postings/324341

Contact Information

Office of Human Resources Contact Information

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to employment@unc.edu

Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

Equal Opportunity Employer Statement

The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.

Applicant Documents

Required Documents

• Curriculum Vitae / Resume
• Cover Letter
• List of References

Optional Documents

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Please select the response below that best describes your experience/education for the Executive Assistant position.
• Bachelor's, Master's, Doctorate degree preferably in business administration or a related discipline.
• Associate's degree in secretarial science, business administration, or a related discipline and 1 year of progressively responsible administrative/office management experience
• Combination of post-high school education and/or progressively responsible administrative/office management experience area to equal at least 3 years. (eg. Associate degree and 1 year of experience)
• High school diploma/GED and at least 3 years of progressively responsible administrative/office management experience
• Did not complete high school but have a combination of high school education and administrative/office management experience to equal 7 years. (1 year of high school and 6 years of related experience)
• None of the above