Executive Assistant

Real Estate Executive Assistant

LHH is seeking a Real Estate Executive Assistant to provide temporary coverage supporting a high-performing Retail Division for a confidential commercial real estate organization. This position will cover a medical leave and is ideal for an experienced real estate administrative professional who can step in quickly, manage multiple priorities, and provide seamless support during the coverage period.

Responsibilities include:

• Preparing professional correspondence, proposals, listing agreements, and transaction-related documents
• Managing calendars for multiple brokers, coordinating meetings, tours, and internal/external events
• Handling front-office support as needed, including greeting visitors and coordinating lunch orders
• Maintaining tracking systems for time-sensitive items such as licenses, certifications, and critical documents
• Conducting demographic research and identifying market trends and opportunity areas for clients
• Assembling executive-level presentation materials, including real estate committee packages and market tour books
• Utilizing GIS and public records resources to obtain ownership, tax, and property information
• Using Adobe Suite: Editing site plans, maps, and visuals using design and screen-capture tools
• Supporting transaction processes by gathering closing-related documentation and coordinating with vendors
• Managing commission invoicing with discretion and accuracy
• Maintaining licensing and professional affiliation records for brokers
• Partnering with marketing teams to ensure accurate listing placement and signage coordination
• Assisting with expense reports, budgeting support, and additional administrative needs during the leave period

Additional Support Responsibilities

• Maintaining client, contact, and prospect databases
• Assisting with prospect research and targeted list development
• Coordinating travel, lodging, and transportation as needed
• Managing professional memberships and renewals
• Providing backup administrative or reception support
• Assisting with occasional errands or limited executive coordination

What Makes You a Strong Fit

• Highly organized with the ability to manage competing priorities and deadlines
• Strong interpersonal and customer service skills
• Clear, professional written and verbal communication
• Proactive, adaptable, and comfortable stepping into coverage roles
• Proven ability to handle confidential information with discretion

Technical Skills & Tools

• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
• Experience with internet research, mapping tools, and commercial real estate platforms
• Familiarity with visual editing or markup tools is a plus
• Comfortable learning systems quickly to provide uninterrupted support

Qualifications

• Associate degree required; Bachelor's degree preferred
• 5+ years of executive, administrative, or real estate support experience
• Commercial real estate or professional services experience strongly preferred
• Notary commission or willingness to obtain
• Create brochures, maps, and materials
• Experience with Adobe tools/platforms (design-focused, not just basic use)
• Valid driver's license and ability to support occasional local travel

Pay Details: $30.00 to $33.00 per hour