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Executive Assistant

Global Support and Development

Charlotte, NC

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JOB DETAILS
SKILLS
Americans with Disabilities Act (ADA), Budgeting, Business Administration, Calendar Management, Communication Skills, Computer Skills, Conferences, Contact Management, Customer Relationship Management (CRM), Data Entry, Detail Oriented, Documentation, Editing, Executive Assistant Skills , Expense Reports, French Language, Homeland Security, Leadership, Lift/Move 20 Pounds, Logistics, Manual Dexterity, Military, Multitasking, Office Equipment, Organizational Skills, Physical Demands, Prepare Correspondence, Presentation/Verbal Skills, Problem Solving Skills, Project Schedule, Project/Program Coordination, Project/Program Management, Proofreading, Reconciliation, Regulatory Compliance, Risk, Risk Management, Safety/Work Safety, Salesforce.com, Social Security Administration, Spanish Language, State Laws and Regulations, Stewardship, Strategic Planning, Team Player, Time Management, Travel Planning, Willing to Travel
LOCATION
Charlotte, NC
POSTED
Today

*** Unable to provide sponsorship at this time. Only considering persons eligible to work in the United States.

Are you a seasoned administrative professional with a global mindset and a passion for humanitarian impact? GSD is looking for an Executive Assistant to drive organizational success through proactive calendar management, complex international travel coordination, and high-level project support. You will act as a cohesive link between our executive team and functional departments, maintaining the highest standards of discretion and excellence as we work to strengthen localcapacity in the face of the climate crisis.

GSD offers a comprehensive benefits package to include:

  • Up to 25 days of accrued vacation
  • Up to 80 hours of annual sick leave
  • Up to 80 hours of Military Pay and 30 Days Differential
  • Medical, Dental and Vision (GSD covers monthly premium)
  • Group Life and AD&D Coverage (GSD covers monthly premium)
  • Retirement (Pre and Post Tax Options) and a Company Match
  • Matches on Qualified 529 Plans
  • Up to 14 Paid Holidays
Want to know more? Read on to learn more about the role and how you can help us turn strategy into action!

ESSENTIAL FUNCTIONS:
  1. Proactively manage executive calendars, scheduling, meetings, and shifting priorities while anticipating administrative needs;
  2. Coordinate domestic and international travel, itineraries, documentation, logistics, and last-minute travel changes;
  3. Support Salesforce CRM data entry relationships and contact management;
  4. Prepare, reconcile, and submit expense reports;
  5. Manage executive communications, information flow, and preparation of correspondence, memos, and internal communications;
  6. Maintain a high bar for quality through reliability and by rigorously reviewing work for accuracy and consistency;
  7. Plan and execute organizational events, off-sites, retreats, and leadership meetings including logistics, vendors, and budgets;
  8. When needed, be prepared to accompany Executives for high-profile engagements;
  9. Maintain professionalism, discretion, and strict confidentiality as applicable with all materials and matters;
  10. Cultivate high-trust partnerships across the organization, serving as a cohesive link between the Executive Team and all functional departments;
  11. Support strategic initiatives and special projects through coordination, communication, reporting, and presentation development;
  12. Prompt and action GSD's core values of accountability, humility, and integrity in all work we conduct;
  13. Promote good stewardship of financial and other resources to achieve maximum benefit to those impacted by disaster or at risk of impact; and
  14. Perform other duties as assigned.


QUALIFICATIONS:

Required Experience:
  • Seven (7) or more years of relevant experience as an executive assistant to a senior leadership position;
  • Experience supporting in-office and remote staff; and
  • Project management experience required, certification preferred.
Education:
  • Bachelor's Degree in Business Administration or relevant field; or
  • Equivalent experience and training.
Knowledge/Skills:
  • Excellent computer skills, to include competency with Google Suite;
  • Ability to manage time independently and coordinate multiple projects simultaneously under pressure;
  • Confident and effective written and verbal communication, to include proofreading and editing;
  • Cultural awareness and the ability to work collaboratively with a wide array of stakeholders to build relationships;
  • Ability to proactively identify and critically think to solve problems;
  • Exceptional organizational skills, attention to detail, and the ability to rapidly shift tasks;
  • Experience working and/or traveling domestically and internationally; and
  • Working knowledge of Spanish and/or French desired.
WORKING CONDITIONS AND PHYSICAL DEMANDS:

GSD prioritizes the safety, security, and well-being of all of our staff members. All employees are expected to follow strict safety protocols, including the use of personal protective equipment (PPE) as required and adherence to safety regulations (maritime, and other), to mitigate risks.

Consistent with the Americans with Disabilities Act (ADA) and North Carolina state law, GSD will provide reasonable accommodation for a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship or a direct threat to the health and/or safety of the individual or others.

These working conditions and physical demands are described to provide a clear understanding of the nature of the role, including the essential deployment responsibilities that may be necessary, to ensure that potential candidates are well-prepared for the challenging and demanding nature of the duties and realities of disaster response work.

Working Conditions

Work is performed in an office setting and is generally sedentary, but may involve movement (e.g., walking, standing or otherwise being mobile throughout the office) for brief periods of time;
  • Ability to use hands, reach, and independently lift and move items weighing up to 20 pounds, carry, push, and pull or otherwise move objects;
  • Ability to bend and stoop;
  • Ability to sit and view a computer screen for extended periods of time;
  • Ability to demonstrate manual dexterity to operate computer and other office equipment;
  • Routine domestic and international travel up to 10% is required; and
  • Ability to communicate effectively with others.
Physical Demands
  • Ability to perform work indoors in an office environment;
  • Ability to work a varied schedule to complete projects and meet deadlines in response to changing demands;
  • Ability to travel to attend meetings, industry or professional association conferences and stay overnight as required.


This job description reflects an assignment of essential functions. It does not prescribe or restrict the tasks that may be assigned. Other duties and tasks may be assigned to this job at GSD's discretion.

Work Authorization Requirements: GSD participates in E-Verify, an internet-based system that allows employers to determine the eligibility of their employees to work in the United States. E-Verify is administered by the U.S. Department of Homeland Security and the Social Security Administration. Our participation in E-Verify is in compliance with federal law and is limited to the use of E-Verify for employment eligibility verification only. We do not use E-Verify to pre-screen job applicants and may not limit or influence the choice of documents presented for use on the Form I-9. Notwithstanding, employment is conditional upon validity of Employment Authorization Documents (EADs).

This job description is a summary rather than a detailed list of the duties performed. The essential functions, knowledge, skills, and working conditions may change along with business needs. This job description does not constitute a contract between employer and employee as employment is at will. Global Support and Development provides reasonable accommodations to assist qualified individuals in order to perform the essential functions their job requires.

GSD is an Equal Opportunity Employer, and embraces all candidates regardless of race, color, sex (including pregnancy), nation of origin, ethnicity, religion, disability, marital status, sexual orientation, age, gender identity or expression, genetic information, military/veteran status or any other basis prohibited by law.

GSD promotes diversity, equity, and inclusion in all candidate selections.

About the Company

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Global Support and Development

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