Executive Assistant/Chief of Staff

Executive Assistant to President & CEO 
Location: Manhattan, NY
Pay: $35-40/hour when perm up to 115k
 

We are seeking a highly organized, tech-savvy Executive Assistant to provide high-level administrative and operational support to the President & CEO, with additional support to the CFO. This is a hands-on, execution-focused role responsible for ensuring schedules, communications, technology setup, travel, and key priorities are managed efficiently and seamlessly.

Both executives utilize accessibility tools, and the CFO is visually impaired. This role requires someone who is comfortable supporting the use of assistive technology and ensuring that systems, communications, and materials are structured in a clear, accessible, and user-friendly way.

Key Responsibilities:

• Manage complex calendars, scheduling, and meeting coordination
• Coordinate travel arrangements and itineraries
• Set up and support technology platforms (e.G., Microsoft Teams, Zoom, Apple devices)
• Assist with accessibility needs, including organizing materials for screen-reader use
• Track action items and ensure timely follow-up
• Be available, as needed, outside standard hours for urgent tech setup (compensated)
• Accompany the CFO to daily activities (e.G., gym visits) to provide logistical support
• Provide general day-to-day executive and administrative assistance

Qualifications:

• Strong technical proficiency with Apple products, Microsoft Teams, Zoom, and similar platforms
• Ability to quickly learn new tools, including accessibility-related technologies
• Excellent organizational, communication, and time-management skills
• High level of discretion, reliability, and sound judgment
• Comfortable providing in-person support and accompaniment as needed
• Must be comfortable around dogs

To Apply:
Please send your resume to mfesinstine@phaxis.Com