Executive Assistant

Job Description:

Position Summary

The Executive Assistant will serve as a key administrative partner and trusted gatekeeper for the Leadership team with additional office management duties as required. This role requires exceptional organizational skills, a high level of discretion, and the ability to manage a dynamic workload with competing priorities. Prior experience in real estate, private investment, or high-net-worth environments is strongly preferred.

Key Responsibilities

• Provide high-level administrative support to Principal(s) and senior management
• Manage complex calendars, schedule meetings, and coordinate travel arrangements (domestic and international)
• Prepare, edit, and proofread correspondence, investment reports, and presentations
• Support real estate transactions, including tracking deadlines, coordinating closings, and managing key documentation
• Liaise with external stakeholders (attorneys, brokers, property managers, consultants) on behalf of the office
• Maintain organized records of property holdings, contracts, and investment documentation
• Assist with personal matters, event planning, and household coordination as needed
• Handle confidential information with the utmost discretion
• Ensure office operations run smoothly; coordinate vendors and office supplies as necessary

Qualifications

• 5+ years of experience in an Executive Assistant or Chief of Staff capacity, ideally within real estate, finance, or family office settings
• Bachelor’s degree preferred
• Strong knowledge of real estate terminology and transaction processes a plus
• Proficiency in Microsoft Office Suite; familiarity with project management or CRM tools a bonus
• Impeccable organizational and multitasking abilities
• High level of professionalism and discretion
• Excellent written and verbal communication skills
• Self-starter mindset with a proactive, solution-oriented approach