Acute Care, Administrative Skills, Calendar Management, Detail Oriented, Establish Priorities, Executive Assistant Skills , Healthcare, Healthcare Providers, High School Diploma, Home Care, Hospital, Information Technology & Information Systems, Leadership, Long-Term Care, Management of Information Systems/Technology (MIS), Meeting Minutes, Office Management, Operations, Organizational Skills, Outpatient Care, Philosophy, Plan Meetings, Prepare Correspondence, Proofreading, Schedule Development, Telephone Skills, Travel Planning, Willing to Travel
Executive Assistant - Information Systems
BayCare Health System
Full ‑ Time | Exempt | Day Shift (8:00 AM – 5:00 PM)
Hybrid Schedule:
- Onsite: Tuesday, Wednesday, Thursday – BayCare System Office (BSO), Clearwater
- Remote: Monday & Friday
At BayCare Health System, we are proud to be one of the largest and most respected employers in the Tampa Bay area. Our integrated healthcare network includes 16 community ‑ based hospitals, a long ‑ term acute care facility, home health services, outpatient centers, and partnerships with thousands of physicians across the region. Supported by more than 30,000 dedicated team members, BayCare is guided by a forward ‑ thinking philosophy grounded in trust, dignity, respect, responsibility, and clinical excellence.
We are seeking a highly polished Executive Assistant to provide advanced, confidential administrative support to senior leadership within our Information Systems department. This role supports a fast ‑ paced, technically focused team and requires strong organizational skills, professionalism, discretion, and the ability to manage complex priorities in a hybrid work environment.
Position Summary
The Executive Assistant delivers high ‑ level administrative and secretarial support to an executive leader in the Information Systems division, serving as a trusted partner in day ‑ to ‑ day departmental operations. This role requires exceptional judgment, attention to detail, and the ability to proactively anticipate executive and team needs. The successful candidate will manage executive schedules, coordinate meetings and logistics, prepare professional correspondence, and serve as a key liaison for internal and external stakeholders.
Key Responsibilities
- Provide advanced administrative and executive ‑ level support to Information Systems leadership, ensuring smooth daily operations
- Manage complex calendars, appointments, and meetings, including coordination of travel arrangements as needed
- Serve as a professional gatekeeper by screening and prioritizing calls, emails, and requests
- Prepare, edit, and proofread correspondence, memoranda, reports, presentations, and meeting materials with a high level of accuracy
- Coordinate meetings across technical, clinical, and operational teams, including preparation of agendas and meeting minutes
- Greet and assist visitors, team members, and stakeholders with professionalism and discretion
- Maintain strict confidentiality and exercise sound judgment when handling sensitive and proprietary information
- Collaborate with the Administrative Office Supervisor and Information Systems leadership on special projects and administrative initiatives
- Perform additional administrative and secretarial duties as assigned to support departmental and organizational needs
Qualifications
- Required: High School Diploma or GED
- Preferred: Associate's Degree in a related field
- Required: Previous administrative support experience
- Preferred: Executive Assistant or senior ‑ level administrative experience supporting leadership, ideally in a healthcare or technical environment
BayCare Health System is an Equal Opportunity Employer, including Veterans and Individuals with Disabilities.